62375507.pdf

\n\n--- Page 1 ---\n\nSEMINOLE COUNTY SHERIFF'S OFFICE NUMBER: G - 6 GENERAL ORDER RESCINDS: SUBJECT: General Management EFFECTIVE: November 14, 1994 REVISED: May 18, 2021 Table of Contents: I. Purpose II. Management Meetings III. Information Management IV. Risk Management V. Employee Participatory Committees VI. Intra-Agency Communication and Coordination VII. Letterhead VIII. Forms Accountability and Control IX. Inmate Worker Management I. PURPOSE: This directive describes the administrative reporting system of the Sheriff's Office, and provides methods for coordinating various agency functions. It describes the sharing of information that can assist supervisors with strategic planning, budget development, and the effective allocation of equipment and personnel (workload assessments). Reports should be distributed to all affected personnel (committee meeting minutes to committee members and staff, etc.). This directive also provides procedures for the Inmate Worker work detail. II. MANAGEMENT MEETINGS: A. Management meetings ensure that a certain level of direct communication occurs, and provides opportunity for collaborative planning. Meetings should have a set agenda (including a record of any business pending from previous meetings), with topics and/or problems noted that require discussion. B. Meeting minutes may be prepared as necessary so policy determinations, solutions to operational problems, and group decisions become a matter of record. III. INFORMATION MANAGEMENT: A. Daily Administrative Reports: Each department will report daily status updates and significant events to the Office of the Sheriff which will produce daily Administrative Reports. Daily Reports may list major criminal incidents (crimes committed, arrests made, search warrants executed, etc.), the status of current investigations, and general management data such as the status of specific projects, the implementation of new initiatives, and current or projected personnel levels (staffing) due to vacancies and personal leave. B. Periodic Reports: 1. The Domestic Security Division periodically provides command staff with data summaries of GENERAL ORDER General Management G-6 PAGE 1 OF 6\n\n--- Page 2 ---\n\nagency activities, which include calls for service, criminal offenses, and arrest reports. Supervisors should use these summaries to assist in strategic planning, the direction/redirection of personnel and equipment, and budget planning. 2. The Public Information Officer periodically issues press releases to advise the media and public about current investigations, Sheriff's Office operations, or general events. C. Semi-Annual Reports: The Sheriff's Office participates in the national Uniform Crime Reports Program, a state and national crime statistics database. The Criminal Records Section files semi-annual crime reports with the Florida Department of Law Enforcement. D. Annual Reports: Each December, Captains/Directors and Chiefs submit to the Sheriff their department’s goals and objectives for the forthcoming year, and an evaluation of the previous year’s goals and objectives. IV. RISK MANAGEMENT: A. The Sheriff’s Office is accredited by several risk management bodies that include the Commission on Accreditation for Law Enforcement Agencies, the Commission for Florida Law Enforcement Accreditation, the Public Safety Communications Accreditation, the Florida Corrections Accreditation Commission, the American Corrections Association, the National Commission on Correctional Healthcare, and the American Society of Crime Directors/Laboratory Accreditation Board’s International Testing Program. In conjunction with Seminole County’s Office of Emergency Management, the Sheriff’s Office is also accredited by the national Emergency Management Accreditation Program. By complying with risk management standards the Sheriff's Office demonstrates its commitment to law enforcement professionalism. B. Accreditation is maintained on accreditation cycles determined by the accrediting body. Failure to comply with the reporting requirements of the commissions subjects the Sheriff's Office to loss of its accredited status. C. Accountability and responsibility for the Sheriff's Office's continued compliance with accreditation standards is assigned to the Office of the Sheriff, Department of Corrections and Judicial Services, the Special Operations Division, and the Forensic Laboratory Services Division. Required duties include: 1. Ensuring the Sheriff's Office continues to meet or exceed accreditation standards, 2. Monitoring individual operational components for accreditation compliance through announced and unannounced inspections and audits, 3. Ensuring periodic reports, reviews, inspections and other activities mandated by agency general orders and accreditation standards are completed, 4. Researching written policies and procedures for the Sheriff's Office, and 5. As part of the chain of command approval process, reviewing all new and revised written directives (General Orders, Policies and Procedures, and Post Orders) to ensure standards compliance. This review occurs before directives are issued to employees. D. Sheriff’s Office supervisors will be regularly requested to provide documentation to verify the agency’s continued compliance with accreditation standards. GENERAL ORDER General Management G-6 PAGE 2 OF 6\n\n--- Page 3 ---\n\nV. EMPLOYEE PARTICIPATORY COMMITTEES: A. Committees provide employee input into management decision-making and help develop processes and procedural concepts to enhance Sheriff's Office initiatives. Committees may be asked to monitor the progress of a particular project or area of agency administration. B. Employee participatory committees may include: 1. Awards Committee 2. Training Committee 3. Uniform Committee 4. Crash Review Committee 5. Promotional Process Committee 6. Wellness Committee 7. Recruitment Team 8. Value Oriented Collaboration and Leadership (VOCAL) 9. Extra Duty Law Enforcement Detail Committee C. The Sheriff selects committee chairpersons. General oversight of the employee committee system is delegated to the Chief of Staff. D. Committees should have a sufficient number of members to adequately represent a cross-section of the Sheriff's Office or concerned discipline. Employees may be appointed to committees with the approval of the chairperson, by the Sheriff (or designee) as part of the employee's regular duty, or through peer voting if such provisions are detailed in Sheriff’s Office policy and procedure. E. Member vacancies should be filled as soon as possible. The chairperson may fill positions from a waiting list, by a written posting of membership position availability, or by appointment of the Sheriff. F. All employees are encouraged to voice their comments/concerns to members of the employee participatory committees. G. Chairpersons shall submit copies of meeting agendas, copies of meeting minutes, and proposals, as recommended by the committee, to the Sheriff via the Chief of Staff within 14 business days after the meeting is concluded (and other command staff, as necessary) to report committee progress. H. Additional committees may be called as necessary at the direction of the Sheriff (or designee) to address a specific purpose or issue. VI. INTRA-AGENCY COMMUNICATION AND COORDINATION: Employees are encouraged to exchange information to better coordinate activities and enhance knowledge of agency operations. Methods for the exchange of information include: A. Daily Administrative Reports: Filed by Division Captains/Directors (or other personnel) to notify command staff of events/occurrences and actions taken. B. Sheriff’s Forums: Agency-wide staff meetings that improve communication with all employees, explore alternatives to community issues, assess workload distribution and allocation of personnel, discuss agency direction, GENERAL ORDER General Management G-6 PAGE 3 OF 6\n\n--- Page 4 ---\n\nand advance the Sheriff's Off