11 Report Writing

Page 1 of 20 AGENCY: PART 5. POST FIELD TRAINING MODEL FIELD TRAINING PROGRAM GUIDE – VOLUME 2 DATE: SECTION 11 Report Writing 11.1 – 11.2 COMPETENCY REQUIREMENTS Contents 11.1 Field Notes and Notebook 11.2 Report Writing Requirements List of Subtopics Attestation Instructions to Administrators Instructions to FTOs Note to Administrators In order for POST to review and approve your agency’s Field Training Guide, you MUST submit the following electronic files: 1) The POST FTP Approval Checklist (Form 2-230) 2) Your department’s Policy & Procedure Manual 3) Your completed Guide (Volumes 1 & 2), including ALL competency requirements covered in Part 5, Sections 1–18. FIELD TRAINING PROGRAM GUIDE – VOLUME 2 PART 5. POST FIELD TRAINING MODEL 5.11 Report Writing Page 2 of 20 LIST OF SUBTOPICS 11.1 FIELD NOTES AND NOTEBOOK 11.1.01 Necessity for Field Notes 11.1.02 Discoverable Contents 11.1.03 Types of Entries 11.1.04 Recording Pertinent Information 11.2 REPORT WRITING REQUIREMENTS 11.2.01 Flow of Completed Reports 11.2.02 Report Depository 11.2.03 Records Unit 11.2.04 Records Unit 11.2.05 Importance of Police Reports 11.2.06 Components of a Well-Written Police Report 11.2.07 Types of Report Forms 11.2.08 “Cold” Crime Reports 11.2.09 Preparing a Written Report 11.2.10 Completing Reports Following an Arrest FIELD TRAINING PROGRAM GUIDE – VOLUME 2 PART 5. POST FIELD TRAINING MODEL 5.11 Report Writing Page 3 of 20 SECTION 11 REPORT WRITING CHECK ONE ONLY: PHASE 1 PHASE 2 PHASE 3 PHASE 4 PHASE 5 Trainee FTO 11.1 FIELD NOTES AND NOTEBOOK 11.1.01 Necessity for Field Notes The trainee shall explain the necessity for field notes. The explanation shall minimally include: A. References for future investigation B. References for future court appearance C. Beat or area information Reference(s): Case # (If applicable) Incident # Received Instruction Competency Demonstrated How Demonstrated? Remedial Training How Remediated? When completed, print full name Date When completed, print full name Date When completed, print full name Date FTO: Field Perform Role Play Written Test Verbal Test Field Perform Role Play Written Test Verbal Test Trainee: Comments (field will expand automatically) Additional Information: 11.1.01 Part A - Reference Agency Policies/Procedures, if applicable (600 characters maximum) N/A 11.1.01 Part B - Agency Training Details (field will expand automatically) FIELD TRAINING PROGRAM GUIDE – VOLUME 2 PART 5. POST FIELD TRAINING MODEL 5.11 Report Writing Page 4 of 20 11.1.02 Discoverable Contents The trainee shall recognize That the contents of field notes are discoverable in a court proceeding. Reference(s): Case # (If applicable) Incident # Received Instruction Competency Demonstrated How Demonstrated? Remedial Training How Remediated? When completed, print full name Date When completed, print full name Date When completed, print full name Date FTO: Field Perform Role Play Written Test Verbal Test Field Perform Role Play Written Test Verbal Test Trainee: Comments (field will expand automatically) Additional Information: 11.1.02 Part A - Reference Agency Policies/Procedures, if applicable (600 characters maximum) N/A 11.1.02 Part B - Agency Training Details (field will expand automatically) FIELD TRAINING PROGRAM GUIDE – VOLUME 2 PART 5. POST FIELD TRAINING MODEL 5.11 Report Writing Page 5 of 20 11.1.03 Types of Entries The trainee shall identify the types of information that may/should be entered into his/her field notes or notebook. This information may include: A. Date, day, time, and vehicle number B. Name(s) of additional personnel and supervisor C. Type of incident D. Pertinent information E. Names of suspects, victims, witnesses, and reporting persons Reference(s): Case # (If applicable) Incident # Received Instruction Competency Demonstrated How Demonstrated? Remedial Training How Remediated? When completed, print full name Date When completed, print full name Date When completed, print full name Date FTO: Field Perform Role Play Written Test Verbal Test Field Perform Role Play Written Test Verbal Test Trainee: Comments (field will expand automatically) Additional Information: 11.1.03 Part A - Reference Agency Policies/Procedures, if applicable (600 characters maximum) N/A 11.1.03 Part B - Agency Training Details (field will expand automatically) FIELD TRAINING PROGRAM GUIDE – VOLUME 2 PART 5. POST FIELD TRAINING MODEL 5.11 Report Writing Page 6 of 20 11.1.04 Recording Pertinent Information Given an incident, the trainee shall properly use field notes or a notebook to record pertinent information. Reference(s): Case # (If applicable