I71

I.71 P ERSONS AUTHORIZED TO ENTER SHERIFF'S DETENTION FACILITIES Page 1 of 6 #18//0 4 San Diego County Sheriff’s Department Detention Services Bureau – Manual of Policies and Procedures PURPOSE To provide a standard procedure for the clearance of visitors and the process of allowing entry into Sheriff's detention f acilities to co nduct jail related business . This policy shall apply to visitors such as volunteers, vendors, employee representatives, and contractors. POLICY After a security clearance has been conducted, approved persons may enter a Sheriff’s detention facility, and if necessary , have contact with inmates for the purpose of conducting jail related business. PROCEDURE I. Security clearances for entry into detention facilities shall be approved in accordance with detentions policy and procedure. II. CRITERIA FOR ENTRY INTO A DETENTION FACILITY: A. Warrants - Persons with active warrants shall not be allowed to enter a detention facility. B. Pending Prosecutions - No person under indictment by either the State or Federal Grand Jury for any offense, or being prosecuted for any felony violation by the United States Attorney, Attorney General, District Attorney, or City Attorney, shall be allowed to enter a detention facility. C. Sobriety - No persons displaying the objective symptom of alcohol/drug intoxication shall be allo wed to enter a detention facility. D. Criminal Convictions 1. Felony Offenses - Persons convicted of any felony offense within a period of three years of the application shall not be allowed to enter a detention facility. Applicants who have been imprisoned as a result of such an offense shall have been released from parole for a period of two years prior to the application. Persons granted formal probation for a felony offense shall have successfully completed such a term of probation one year prior to the tim e of application. 2. Misdemeanor/Infraction Offense – A Misdemeanor or an Infraction conviction arrest will be considered on a case by case basis. The Sheriff reserves the right to evaluate the nature of any offense (including misdemeanors and infractions ), for which the applicant was convicted or charged , and to exclude those persons where the nature of the offense presents a potential threat to detention security at the time of application. Staff shall evaluate the records of chronic violence, sex DATE : JUNE 7, 2018 NUMBER: I.71 SUBJECT: PERSONS AUTHORIZED TO ENTER SHERIFF'S DETENTION FACILITIES RELATED SECTIONS: P.15, V.1 , V.3 I.71 P ERSONS AUTHORIZED TO ENTER SHERIFF'S DETENTION FACILITIES Page 2 of 6 #18//0 4 offenses, smuggling of contraband of any type into a detention or prison facility, or major crimes against persons. 3. Any person having been previously convicted of a felony and confined to any state prison in this state must have prior consent of the facility comma nder. III. SECURITY CLEARANCES Conducting security clearances for ongoing entry into detention facilities shall be the responsibility of the Detention Investigations Unit ( DIU). "Ongoing entry" is defined as entry for a period exceeding six months. Clear ances for entries spanning a period of time of six months or less will be conducted by each facility's investigators, utilizing the criteria found under Section II of this policy. A. The following are the designated originators of clearances : 1. Facility Comma nders - Administrative Services 2. Chaplain Coordinator - Religious Programs 3. Food Services Manager - Food Services 4. Medical Administrator - Medical Services 5. Sheriff’s Employee Relations Division - SEIU Representatives (See section VII) 6. Reentry Services Division Manager – Reentry S ervices B. There are two classes of persons authorized to enter detention facilities . 1. Persons cleared to enter on an ongoing/continuing basis for a period exce eding six months: A person requesting this type of access shall have been referred by the clearance originators or his /her designee. 2. Temporary/One- Time Visit/Entry for a period of up to six months: a. This type of visit clearance shall be conducted by the individual facility using the established criteria. b. These visits sha ll be approved at the discretion of the f acility c ommander or designee based on facility need. c. The names of these visitors shall not be placed on the Professional Visitation navigator . d. The Visitor Security Clearance Request (J -23 form ) shall be retained for one year. I.71 P ERSONS AUTHORIZED TO ENTER SHERIFF'S DETENTION FACILITIES Page 3 of 6 #18//0 4 C. Submission for clearance /approval for placement in the Sheriff's Jail Information Management System ( JIMS ) Professional Visitation navigator : 1. The person making the request shall fill out the J -23 form . The person requesting entry into a Sheriff’s d etention f acility must sign the form and attach a clear and readable copy of the applicant’s driver license or other supporting official documentation. 2. The J -23 form shall be submitted to the clearance originator/designee that shall check the for m for accuracy and completeness. 3. The J -23 form shall then be forwarded to the DIU. 4. Detention i nvestigators at DIU shall manage the security clearance process, including the final review of the criminal history check. 5. When names are approved and placed i n the Professional Visitation navigator , the authorization shall be