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Copyright Lexipol, LLC 2018/11/19, All Rights Reserved. Published with permission by Santa Monica Police Department Criminal Offender Record Information (CORI) -1Santa Monica Police Department Santa Monica Police Department Policy Manual Criminal Offender Record Information (CORI) 807.1 PURPOSE AND SCOPE This policy provides guidelines for the release of criminal offender information, security of that information, and persons authorized to release that information. 807.2 AUTHORITY This policy is established in compliance with State regulations regarding the security of Criminal Offender Record Information (11 CCR § 702). Penal Code § 11105 delineates who has access to Criminal Offender Information (CORI) and Penal Code § 11140 throu gh § 11144, establishes penalties for the improper use of rap sheets. 807.3 DEFINITIONS Criminal Justice Agency - A public agency or component thereof which performs a criminal justice activity as its principal function. Authorized Recipient - Any person or agenc y authorized by court order, statute or case law to receive CORI. Right to know - Persons or agencies authorized by court order, statute or decisional case law to receive the information. Need to know - A necessity exists to obtain CORI in order to execute o fficial responsibilities. 807.4 AUTHORIZED RECIPIENTS OF CORI CORI may be released only to authorized recipients who have both a right to know and a need to know. All law enforcement personnel with proper identification are authorized recipients, if they have an official need to know. The California Department of Justice has issued a list of agencies authorized to receive criminal history information. Persons not included in the Department of Justice list are not authorized recipients and shall not re ceive CORI. 807.4.1 CRIMINAL RECORD SECURITY OFFICER The Records Administrator, or designee, is the designated Criminal Record Security Officer for the Santa Monica Police Department. This supervisor is responsible for ensuring compliance with this procedure and with applicable records security regulations and requirements imposed by federal and state law. The Criminal Record Security Officer will resolve specific questions that arise regarding authorized recipients of CORI. 807.4.2 RELEASE OF COR I Only the persons listed below are authorized to release CORI. Each authorized person releasing CORI is responsible to ensure that each request granted appears legitimate and that the requester is an authorized recipient with a right and need to know. Policy 807 Copyright Lexipol, LLC 2018/11/19, All Rights Reserved. Published with permission by Santa Monica Police Department Criminal Offender Record Information (CORI) -2Santa Monica Police Department Santa Monica Police Department Policy Manual Criminal Offender Record Information (CORI) (a) Criminal Records Security Officer/ Records Administrator (b) Full-time employees of the Records Unit (c) Personnel specifically designated in writing by Division Commanders with the concurrence of the Criminal Records Security Officer/Records Manager. 807.4.3 RELEASE OF CORI TO FIELD PERSONNEL Personnel shall not have access to CORI until a background investigation has been completed and approved. CORI shall not generally be transmitted by radio, cellular phone, or through computer terminals to field personnel or vehicles except in cases where circumstances reasonably indicate that the immediate safety of the officer or the public are at significant risk. Examples of situations where the transmission of summary criminal history information would be justified include a hostage situation or an armed suspect; however, a routine investigation or traffic enforcement stop would not be sufficient justificat ion. Nothing in this procedure is intended to prohibit broadcasting warrant information concerning wanted persons. 807.5 JUVENILE RECORDS Nothing in this procedure is intended to alter existing statutes, case law, or the policies and orders of the Juvenile Cour t regarding the release of juvenile offender records. 807.6 REVIEW OF CRIMINAL OFFENDER RECORD Penal Code § 11120 through § 11127 provide the authority and procedure whereby an individual may review his/her own California Department of Justice (CII) rap sheet. Individuals shall be allowed to review their arrest or conviction record on file with the Department after complying with all legal requirements. 807.7 PROTECTION OF CORI CORI shall be stored in the Records Unit where constant personnel coverage will be provided to ensure security. CORI stored elsewhere shall be secured in locked desks, locked file cabinets, or locked rooms. Direct access to CORI stored in the Records Unit shall be restricted to the Records Unit personnel authorized to release it. Direct access to CORI stored in desks, file cabinets, and room outside of the Records Unit shall be restricted to those persons who possess both the right to now and the need to kn ow the information. 807.7.1 COMPUTER TERMINAL SECURITY Computer terminal equipment capable of providing access to automated criminal offender record information is located in the Records Unit, the Communications Center and in the Criminal Investigations Division to preclude access by unauthorized persons. Copyright Lexipol, LLC 2018/11/19, All Rights Reserved. Published with permission by Santa Monica Police Department Criminal Offender Record Information (CORI) -3Santa Monica Police Department Santa Monica Police Department Policy Manual Criminal