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Policy 1031Santa Monica Police Department Santa Monica Police Department Policy Manual Copyright Lexipol, LLC 2024/08/13, All Rights Reserved. Published with permission by Santa Monica Police DepartmentIllness and Injury Prevention - 1Illness and Injury Prevention 1031.1 PURPOSE AND SCOPE The purpose of this policy is to establish an ongoing and effective plan to reduce the incidence of illness and injury for members of the Santa Monica Police Department, in accordance with the requirements of 8 CCR 3203. This policy specifically applies to illness and injury that results in lost time or that requires medical treatment beyond first aid. Although this policy provides the essential guidelines for a plan that reduces illness and injury, it may be supplemented by procedures outside the Policy Manual. This policy does not supersede, but supplements any related Citywide safety efforts. 1031.2 POLICY The Santa Monica Police Department is committed to providing a safe environment for its members and visitors and to minimizing the incidence of work-related illness and injuries. The Department will coordinate with Risk Management to establish and maintain an Illness and Injury Prevention program and will provide tools, training and safeguards designed to reduce the potential for accidents, illness and injuries. It is the intent of the Department to comply with all laws and regulations related to occupational safety. 1031.3 ILLNESS AND INJURY PREVENTION PLAN The City's Risk Management Division will develop an illness and injury prevention plan that includes, but is not limited to, the following: (a)Workplace safety and health training programs. (b)Regularly scheduled safety meetings. (c)Posted or distributed safety information. (d)A system for members to anonymously inform management about workplace hazards. (e)Establishment of a safety and health committee that will: 1.Meet regularly. 2.Prepare a written record of safety and health committee meetings. 3.Review the results of periodic scheduled inspections. 4.Review investigations of accidents and exposures. 5.Make suggestions to command staff for the prevention of future incidents. 6.Review investigations of alleged hazardous conditions. 7.Submit recommendations to assist in the evaluation of member safety suggestions. 8.Assess the effectiveness of efforts made by the Department to meet relevant standards. Santa Monica Police Department Santa Monica Police Department Policy Manual Illness and Injury Prevention Copyright Lexipol, LLC 2024/08/13, All Rights Reserved. Published with permission by Santa Monica Police DepartmentIllness and Injury Prevention - 2(f)Establishment of a process to ensure serious illnesses or injuries and death are reported as required by the Division of Occupational Safety and Health Administration (Cal/OSHA) (8 CCR § 342). For further information, see the City's Administrative Instruction III-5-10: Hazard Communication Plan for Safe Handling of Hazardous Substances in the Workplace. 1031.4 RESPONSIBILITIES The Department will collaborate with the City's Risk Management Division and the Office Of Sustainability and the Environment, as appropriate, to manage and implement a plan to reduce the incidence of member illness and injury that will include, but is not limited to, the following: (a)Managing and implementing a plan to reduce the incidence of member illness and injury (b)Ensuring that a system of communication is in place that facilitates a continuous flow of safety and health information between supervisors and members. This system shall include: (a)New member orientation that includes a discussion of safety and health policies and procedures. (b)Regular member review of the illness and injury prevention plan. (c)Access to the illness and injury prevention plan to members or their representatives as set forth in 8 CCR §3203. (c)Ensuring that all safety and health policies and procedures are clearly communicated and understood by all members. (d)Taking reasonable steps to ensure that all members comply with safety rules in order to maintain a safe work environment. This includes but is not limited to: (a)Informing members of the illness and injury prevention guidelines. (b)Recognizing members who perform safe work practices. (c)Ensuring that the member evaluation process includes member safety performance. (d)Ensuring Department compliance to meet standards regarding the following: 1.Respiratory protection (8 CCR § 5144) 2.Bloodborne pathogens (8 CCR § 5193) 3.Aerosol transmissible diseases (8 CCR § 5199) 4.Heat illness (8 CCR § 3395; 8 CCR § 3396) 5.Emergency Action Plan (8 CCR § 3220) 6.Fire Prevention Plan (8 CCR § 3221) 7.Hazards associated with wildfire smoke (8 CCR § 5141.1) Santa Monica Police Department Santa Monica Police Department Policy Manual Illness and Injury Prevention Copyright Lexipol, LLC 2024/08/13, All Rights Reserved. Published with permission by Santa Monica Police DepartmentIllness and Injury Prevention - 3(e)Making available the Identified Hazards and Correction Record form to document inspections, unsafe conditions or work practices, and actions taken to correct unsafe conditions and work practices. (f)Making available the Investigation/Corrective Action Report to document individual incidents or accidents. (g)Making available a form to document the safety and health training of each member. This form will include the member's name or other identifier, training dates, type of training and training providers. (h)Conducting and documenting a regular review of the illness and injury prevention plan. 1031.5 SUPERVISOR RESPONSIBILITIES Supervisor responsibilities include, but are not limited to: (a)Ensuring member compliance with illness and injury prevention guidelines and ans