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Copyright Lexipol, LLC 2017/11/28, All Rights Reserved. Published with permission by Santa Monica Police Department Nepotism and Conflicting Relationships - 1 Santa Monica Police Department Santa Monica Police Department Policy Manual Nepotism and Conflicting Relationships 1026.1 PURPOSE AND SCOPE The purpose of this policy is to ensure equal opportunity and effective employment practices by avoiding actual or perceived favoritism, discrimination or actual or potential conflicts of interest by or between members of this Department. These employment practices include: • Recruiting • Testing • Hiring • Compensation • Assignment • Use of facilities • Access to training opportunities • Supervision • Performance appraisal • Discipline • Workplace safety • Security 1026.1.1 DEFINITIONS Business relationship - Serving as an employee, independent contractor, compensated consultant, owner, board member, shareholder, or investor in an outside business, company, partnership, corporation, venture or other transaction, where the Department employee’s annual interest, compensation, investment or obligati on is greater than $250. Conflict of interest - Any actual, perceived or potential conflict of interest in which it reasonably appears that a Department employee’s action, inaction or decisions are or may be influenced by the employee’s personal or busines s relationship. Nepotism - The practice of showing favoritism to relatives over others in appointment, employment, promotion or advancement by any public official in a position to influence these personnel decisions. Personal relationship - Includes marriage, cohabitation, dating or any other intimate relationship beyond mere friendship. Public official - A supervisor, officer or employee vested with authority by law, rule or regulation or to whom authority has been delegated. Policy 1026 Copyright Lexipol, LLC 2017/11/28, All Rights Reserved. Published with permission by Santa Monica Police Department Nepotism and Conflicting Relationships - 2 Santa Monica Police Department Santa Monica Police Department Policy Manual Nepotism and Conflicting Relationships Relative - An employee’s parent, stepparent, spouse, domestic partner, significant other, child (natural, adopted or step), sibling or grandparent. Subordinate - An employee who is subject to the temporary or ongoing direct or indirect authority of a supervisor. Supervisor - An employee who has temporary or ongoing direct or indirect authority over the actions, decisions, evaluation and/or performance of a subordinate employee. 1026.2 RESTRICTED DUTIES AND ASSIGNMENTS The Department will not prohibit all personal or business relationships between employees. However, in order to avoid nepotism or other inappropriate conflicts, the following reasonable restrictions shall apply (Government Code § 12940): (a) Employees are prohibited from directly supervising, occupying a position in the line of supervision or being directly sup ervised by any other employee who is a relative or with whom they are involved in a personal or business relationship. 1. If circumstances require that such a supervisor/subordinate relationship exist temporarily, the supervisor shall make every reasonable ef fort to defer matters pertaining to the involved employee to an uninvolved supervisor. 2. When personnel and circumstances permit, the Department will attempt to make every reasonable effort to avoid placing employees in such supervisor/ subordinate situation s. The Department, however, reserves the right to transfer or reassign any employee to another position within the same classification in order to avoid conflicts with any provision of this policy. (b) Employees are prohibited from participating in, contributi ng to or recommending promotions, assignments, performance evaluations, transfers or other personnel decisions affecting an employee who is a relative or with whom they are involved in a personal or business relationship. (c) Whenever possible, FTOs and other trainers will not be assigned to train relatives. FTOs and other trainers are prohibited from entering into or maintaining personal or business relationships with any employee they are assigned to train until such time as the training has been successfull y completed and the employee is off probation. (d) To avoid actual or perceived conflicts of interest, members of this Department shall refrain from developing or maintaining personal or financial relationships with victims, witnesses or other individuals duri ng the course of or as a direct result of any official contact. (e) Except as required in the performance of official duties or, in the case of immediate relatives, employees shall not develop or maintain personal or financial relationships with any indivi dual they know or reasonably should know is under Copyright Lexipol, LLC 2017/11/28, All Rights Reserved. Published with permission by Santa Monica Police Department Nepotism and Conflicting Relationships - 3 Santa Monica Police Department Santa Monica Police Department Policy Manual Nepotism and Conflicting Relationships criminal investigation, is a convicted felon, parolee, fugitive or registered sex offender or who engages in serious violations of state or federal laws. 1026.2.1 EMPLOYEE RESPONSIBILITY Prior to entering into any personal or business relationship or other circumstance which the employee knows or reasonably should know could create a conflict of interest or other violation of this policy, the employee shall promptly notify his/her uninvolved, next highest level of supervisor. Whenever any employee is placed in circumstances that would require the employee to take