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Policy 1022Santa Monica Police Department Santa Monica Police Department Policy Manual Copyright Lexipol, LLC 2020/03/11, All Rights Reserved. Published with permission by Santa Monica Police Department Occupational Disease and Work-Related Injury Reporting - 1Occupational Disease and Work-Related Injury Reporting 1022.1 PURPOSE AND SCOPE The purpose of this policy is to provide guidance regarding the timely reporting of occupational diseases, mental health issues, and work-related injuries. 1022.1.1 DEFINITIONS Definitions related to this policy include: Occupational disease or work-related injury or illness - An injury or illness, including psychiatric , disease, or mental health issue arising out of employment (Labor Code § 3208; Labor Code § 3208.3; Labor Code § 3212 et seq.). When the injury or illness is believed to have been caused or aggravated in the course and scope of employment, it is also known as a compensable injury or illness, and the employer is found to be liable for benefits under the provisions of the applicable sections of the California Labor Code for Worker's Compensation (City of Santa Monica Administrative Instruction III-5-1: Work Related Injuries and Illnesses). 1022.2 POLICY The Santa Monica Police Department will address occupational illnesses and work-related injuries appropriately, and will comply with applicable state workers’ compensation requirements (Labor Code § 3200 et seq.). 1022.3 RESPONSIBILITIES 1022.3.1 MEMBER RESPONSIBILITIES Any member sustaining any occupational illness or work-related injury shall report such illness or injury as soon as practicable, to his/her supervisor, and shall seek medical care when appropriate (8 CCR 14300.35). In any case, the member shall report the work-related illness or injury to his/ her supervisor no less than one year from the occurrence or knowledge of the injury or illness. The employee shall complete the City's internal report form RM-WC-01, Employee's Report of Industrial Injury/Illness. Any member sustaining a work-related injury or illness that requires relief from duty is required to be examined and treated by a doctor. The City's Workers' Compensation Unit staff will authorize and coordinate the member's medical treatment with the exception of any injury or illness necessitating emergency room treatment. After a member is treated for any work-related injury or illness, he/she shall report as soon as practical to his/her supervisor the following: Santa Monica Police Department Santa Monica Police Department Policy Manual Occupational Disease and Work-Related Injury Reporting Copyright Lexipol, LLC 2020/03/11, All Rights Reserved. Published with permission by Santa Monica Police Department Occupational Disease and Work-Related Injury Reporting - 2(a) Any medical release to return to work with or without restrictions. (b) Extent and duration of any work restrictions. Members who miss time from work due to compensable job related injuries or illnesses must advise their supervisors of their work status after every visit to the treating doctor(s). Prior to resumption of full duty or temporary modified-duty, members shall submit original work status notes from the treating doctor(s) to his/her supervisor after every visit. Members provided temporary modified-duty assignments shall adhere to the Department's Temporary Modified-Duty Assignment policy. 1022.3.2 SUPERVISOR RESPONSIBILITIES A supervisor learning of any work-related injury or illness shall: (a) Ensure the injured member receives medical care as appropriate. (b) Promptly complete the appropriate forms and forward them though the chain of command to the Division Commander. 1. For a work-related illness or injury not requiring medical attention, the Supervisor's Report of Accident Investigation (RM-WC-03) form shall be completed and signed. 2. For a work-related Illness or injuring requiring medical attention, the Supervisor's Report of Accident Investigation (RM-WC-03) form and State of California Employer's Report of Occupational Injury or Illness form shall be completed and signed. 3. The internal forms, including the Employee's Report of Industrial Injury/Illness (RM-WC-01) and the Supervisor's Report of Accident Investigation (RM- WC-03), should be submitted to Risk Management within 24 hours of the supervisor's date of knowledge of the injury or illness. 4. The internal forms can be located on the City's Intranet through Risk Management. The employer forms can be located on the State of California Department of Industrial Relations website. (c) Every injured member must be provided with a Worker's Compensation Claim Form (DWC-1) within 24 hours, regardless of the nature of the illness or injury. Supervisors shall determine whether the Major Incident Notification and Illness and Injury Prevention policies apply and take additional action as required. 1022.3.3 DIVISION COMMANDER RESPONSIBILITIES The Division Commander who receives a report of an occupational illness or work-related injury should review the report for accuracy and determine what additional action should be taken. The report shall then be forwarded to the Chief of Police, Deputy Chief of Police, and Risk Management to ensure any required Division of Occupational Health and Safety Administration (Cal/OSHA) reporting is made as required in the illness and injury prevention plan identified in the Illness and Injury Prevention Policy. Santa Monica Police Department Santa Monica Police Department Policy Manual Occupational Disease and Work-Related Injury Reporting Copyright Lexipol, LLC 2020/03/11, All Rights Reserved. Published with permission by Santa Monica Police Department Occupational Disease and Work-Related Injury Reporting - 310