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Policy 1007Santa Monica Police Department Santa Monica Police Department Policy Manual Copyright Lexipol, LLC 2024/12/11, All Rights Reserved. Published with permission by Santa Monica Police DepartmentSick Leave - 1Sick Leave 1007.1 PURPOSE AND SCOPE This policy provides general guidance regarding the use and processing of sick leave. The accrual and terms of use of sick leave for eligible employees are detailed in the City personnel manual or applicable collective bargaining agreement. This policy is not intended to cover all types of sick or other leaves. For example, employees may be entitled to additional paid or unpaid leave for certain family and medical reasons as provided for in the Family and Medical Leave Act (FMLA) (29 USC § 2601 et seq.), the California Family Rights Act, leave for victims of crime or abuse, or for organ or bone marrow donor procedures (29 CFR 825; Government Code § 12945.2; Government Code § 12945.8; Labor Code § 1510). 1007.2 POLICY It is the policy of the Santa Monica Police Department to provide eligible employees with a sick leave benefit. 1007.3 USE OF SICK LEAVE Sick leave is intended to be used for qualified absences. Sick leave is not considered vacation. Abuse of sick leave may result in discipline, denial of sick leave benefits, or both. Employees on sick leave shall not engage in other employment or self-employment or participate in any sport, hobby, recreational activity or other activity that may impede recovery from the injury or illness (see Outside Employment Policy). Qualified appointments should be scheduled during a member’s non-working hours when it is reasonable to do so. 1007.3.1 NOTIFICATION All members should notify the Watch Commander or appropriate supervisor as soon as they are aware that they will not be able to report to work and no less than one hour before the start of their scheduled shifts. If, due to an emergency, a member is unable to contact the supervisor, every effort should be made to have a representative for the member contact the supervisor (Labor Code § 246 ). When the necessity to be absent from work is foreseeable, such as planned medical appointments or treatments, the member shall, whenever possible and practicable, provide the Department with no less than 30 days' notice of the impending absence (Labor Code § 246). 1007.4 EXTENDED ABSENCE Members absent from duty for more than three consecutive days may be required to furnish a statement from a health care provider supporting the need to be absent and/or the ability to return to work. Members on an extended absence shall, if possible, contact their supervisor at specified intervals to provide an update on their absence and expected date of return. Santa Monica Police Department Santa Monica Police Department Policy Manual Sick Leave Copyright Lexipol, LLC 2024/12/11, All Rights Reserved. Published with permission by Santa Monica Police DepartmentSick Leave - 2Nothing in this section precludes a supervisor from requiring, with cause, a health care provider’s statement for an absence of three or fewer days after the first three days of paid sick leave are used in a 12-month period. 1007.5 SUPERVISOR RESPONSIBILITIES The responsibilities of supervisors include, but are not limited to: (a)Monitoring and regularly reviewing the attendance of those under their command to ensure that the use of sick leave and absences is consistent with this policy. (b)Attempting to determine whether an absence of four or more days may qualify as family medical leave and consulting with legal counsel or the Department of Human Resources as appropriate. (c)Addressing absences and sick leave use in the member’s performance evaluation when excessive or unusual use has: 1.Negatively affected the member’s performance or ability to complete assigned duties. 2.Negatively affected Department operations. (d)When appropriate, counseling members regarding excessive absences and/or inappropriate use of sick leave. (e)Referring eligible members to an available employee assistance program when appropriate.