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Policy 505Santa Monica Police Department Santa Monica Police Department Policy Manual Copyright Lexipol, LLC 2019/07/17, All Rights Reserved. Published with permission by Santa Monica Police DepartmentTraffic Citations - 1Traffic Citations 505.1 PURPOSE AND SCOPE This policy outlines the responsibility for traffic citations, the procedure for dismissal, correction, and voiding of traffic citations. 505.2 RESPONSIBILITIES The Traffic Section Lieutenant shall be responsible for the development and design of all Department traffic citations in compliance with state law and the Judicial Council. The Traffic Section Sergeant shall be responsible for the supply and accounting of all traffic citations issued to traffic offenders and the Watch Commander shall be responsible for the supply and accounting of all traffic citations issued to patrol personnel. 505.3 DISMISSAL OF TRAFFIC CITATIONS Employees of this Department do not have the authority to dismiss a citation once it has been issued. Only the court has the authority to dismiss a citation that has been issued (Vehicle Code § 40500(d)). Any request from a recipient to dismiss a citation shall be referred to the Traffic Section Lieutenant. If approved, the citation will be forwarded to the appropriate court with a request for dismissal. All recipients of traffic citations whose request for the dismissal of a traffic citation has been denied shall be referred to the appropriate court. Should a sworn officer determine during a court proceeding that a traffic citation should be dismissed in the interest of justice or where prosecution is deemed inappropriate the officer may request the court to dismiss the citation. Upon dismissal of the traffic citation by the court, the officer shall notify his/her immediate supervisor of the circumstances surrounding the dismissal and shall complete any paperwork as directed or required. 505.4 VOIDING TRAFFIC CITATIONS Voiding a traffic citation may occur when a traffic citation has not been completed or where it is completed, but not issued. The employee shall prominently write "VOID" across the face of the citation and all copies of the citation shall be presented to a supervisor to approve the voiding of the citation. The supervisor shall ensure the citation is properly voided and sign the citation pursuant to Policy Manual § 505.6. The citation and copies shall then be forwarded to the Records Section and scanned into Laserfiche and entered into ICIS as a "void record." 505.5 CORRECTION OF TRAFFIC CITATIONS When a traffic citation is issued and in need of correction, the officer issuing the citation shall submit the citation and a letter requesting a specific correction to his/her immediate supervisor. Santa Monica Police Department Santa Monica Police Department Policy Manual Traffic Citations Copyright Lexipol, LLC 2019/07/17, All Rights Reserved. Published with permission by Santa Monica Police DepartmentTraffic Citations - 2The citation and letter shall then be forwarded to the Records Section. The Records Section shall prepare a letter of correction to the court having jurisdiction and to the recipient of the citation. 505.6 DISPOSITION OF TRAFFIC CITATIONS The court and file copies of all traffic citations issued by members of this Department shall be forwarded to the employee’s immediate supervisor for review. The citation copies shall then be filed with the Records Unit. Upon separation from employment with this Department, all employees issued traffic citation books shall return any unused citations to the Records Unit. 505.7 NOTICE OF PARKING VIOLATION APPEAL PROCEDURE Disposition of notice of parking violation appeals is conducted pursuant to Vehicle Code § 40215. 505.7.1 APPEAL STAGES Appeals may be pursued sequentially at three different levels (Vehicle Code § 40215; Vehicle Code § 40230): (a) Administrative reviews are conducted by the Traffic Bureau who will review written/ documentary data. Requests for administrative reviews are available at the front desk or Traffic Bureau of the Santa Monica Police Department. These requests are informal written statements outlining why the notice of parking violation should be dismissed. Copies of documentation relating to the notice of parking violation and the request for dismissal must be mailed to the current mailing address of the processing agency. (b) If the appellant wishes to pursue the matter beyond administrative review, an administrative hearing may be conducted in person or by written application, at the election of the appellant. Independent referees review the existent administrative file, amendments, and/or testimonial material provided by the appellant and may conduct further investigation or follow-up on their own. (c) If the appellant wishes to pursue the matter beyond an administrative hearing, a Superior Court review may be presented in person by the appellant after an application for review and designated filing fees have been paid to the Superior Court of California. 505.7.2 TIME REQUIREMENTS Administrative review or appearance before a hearing examiner will not be provided if the mandated time limits are not adhered to by the violator. (a) Requests for an administrative review must be postmarked within 21 calendar days of issuance of the notice of parking violation, or within 14 calendar days of the mailing of the Notice of Delinquent Parking Violation (Vehicle Code § 40215(a)). (b) Requests for administrative hearings must be made no later than 21 calendar days following the notification mailing of the results of the administrative review (Vehicle Code § 40215(b)). (c) An administrative hearing shall be held within 90 calendar days following the receipt of a request for an administrative hearing, excluding time tolled pursuant to Vehicle Code Santa Monica Police Department Santa Monica Police Department Policy Manual Traffic Citations Copyright Lexipol, LLC 2019/07/17, All Rights Reserved. Published with