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Copyright Lexipol, LLC 2018/12/12, All Rights Reserved. Published with permission by Santa Monica Police Department Staffing Levels - 1 Santa Monica Police Department Santa Monica Police Department Policy Manual Staffing Levels 206.1 PURPOSE AND SCOPE The purpose of this policy is to ensure that proper supervision is available for all shifts. The Department intends to balance the employee's needs against the need to have flexibility and discretion in using personnel to meet operational needs. While balance is desirable, the paramount concern is the need to meet operational requirements of the Department. 206.2 MINIMUM STAFFING LEVELS Minimum staffing levels should result in the scheduling of at least two regular supervisors on duty whenever possible. Watch Commanders will ensure that at least one field supervisor is deployed during each watch, in ad dition to the Watch Commander. 206.2.1 SUPERVISION DEPLOYMENTS In order to accommodate training and other unforeseen circumstances, a sworn officer may be used as a field supervisor in place of a field sergeant. With prior authorization from the Operati ons Division Commander, a sworn officer may act as the Watch Commander for a limited period . 206.3 VACATION Assignment of an employee to vacation shall be made so as to maintain adequate deployment at all levels of the Department. Annual vacation periods shall be assigned before December 31 for the ensuing year. Employees within each unit or watch, will sign up for annual vacation on a departmental seniority basis. When it is an employee’s turn to sign up, they may only sign up for two consecutive weeks, or one week at a time. After all employees of the watch or unit have had the opportunity to sign up, the list will go around again in order of seniority. The employee may only sign up for two consecutive weeks or one week at a time; this rule will apply every time the list goes around. This process will continue until each employee has either reached their maximum annual accrual or they no longer desire to sign up for additional vacation time off. Annual vacation exempts employees from work function s, including court. However, if an employee is properly served and accepts a subpoena, they must abide by the court document. In the event of a catastrophic disaster in the City, employees are required to abide by Policy Manual § 202. 206.3.1 TIME USAGE Because of the Department's responsibility to the community and the need to fairly allocate vacation periods to all employees generally, an employee will be allowed to utilize a maximum of one year's vacation accrual for their annual vacation. One year's vacation accrual means the actual number of vacation days earned by the employee during a twelve -month period based Policy 206 Copyright Lexipol, LLC 2018/12/12, All Rights Reserved. Published with permission by Santa Monica Police Department Staffing Levels - 2 Santa Monica Police Department Santa Monica Police Department Policy Manual Staffing Levels upon their length of service with the City. It does not include floating holidays, compensatory time or sick leave conversion. If an employee will require mo re than one year's accrual for their annual vacation, in addition to a vacation request, the employee shall prepare a brief memo explaining why the additional vacation time is necessary and forward it through the chain -of-command to their respective Division Commander. It is the Division Commander's responsibility to approve the additional vacation time. 206.3.2 PERSONNEL DEPLOYMENT Each Division Commander must maintain a personnel deployment that will ensure effective operation of their division. However, the maximum personnel authorized for vacation leave may be modified with proper justification and approval of the Division Commander and the Chief of Police. 206.3.3 GROUPING IN ASSIGNMENTS Certain positions within the Department may be grouped together to ensure that no more than a minimum number of key employees are on vacation at a given time. These groups shall be designated as follows: (a) Group One: Chief of Police — Administrative Services Division Commander / Deputy Chief 1. The Deputy Chief and the Chie f of Police shall not be on extended (three days or more) vacation at the same time, unless approved by the Chief of Police (b) Group Two: Division Commanders 1. Only one Division Commander shall be on extended (three days or more) vacation at one time, unless approved by the Chief of Police or Deputy Chief (c) Group Three: Section Supervisors 1. Only one section supervisor from each division shall be on extended (three days or more) vacation at one time (d) Group Four: Watch Commanders (Lieutenants) 1. Only one Watch Commander (lieutenant) shall be on extended (four days or more) vacation at one time (e) Group Five: Sergeants 1. Field Sergeants (a) Only three shall be allowed vacations at the same time, with no more than one from each watch 2. Watch Commanders & Field Sergeant s Copyright Lexipol, LLC 2018/12/12, All Rights Reserved. Published with permission by Santa Monica Police Department Staffing Levels - 3 Santa Monica Police Department