Personnel Policies and Procedures Manual - Final - Effective January 1, 2024 - Last Updated December 11, 2023

SANTA CRUZ COUNTY PERSONNEL POLICIES AND PROCEDURES REVISED/EFFECTIVE JANUARY 1, 2024 TABLE OF CONTENTS 1 SANTA CRUZ COUNTY PERSONNEL POLICIES AND PROCEDURES Forward General Provisions Section 1 – Purpose Section 2 – Scope and Applicability Section 3 – Amendments Section 4 – Official Policy Manual Section 5 – Administration Section 6 – Disclaimer Chapter 1 – Employment Rights and Responsibilities Purpose Applicability Policy 1.1 Equal Employment Opportunity, Non-Discrimination & Unlawful Harassment Section 1.1.1 Equal Employment Opportunity Section 1.1.2 Non-Discrimination Section 1.1.3 Americans with Disabilities Act (ADA) Reasonable Accommodation Section 1.1.4 Unlawful Harassment Section 1.1.5 Sexual Harassment Section 1.1.6 Harassment Prevention and Elimination Section 1.1.7 Reporting Possible Harassment Section 1.1.8 Investigation Section 1.1.9 No Reprisals Section 1.1.10 Option to Report to Outside Agency(ies) Section 1.1.11 Coordination with State and Federal Laws Section 1.1.12 Constructive Discharge Policy 1.2 Code of Conduct Section 1.2.1 Expectations Section 1.2.2 Conflict of Interest Section 1.2.3 Nepotism and Fraternization Section 1.2.4 Acceptance of Gifts, Gratuities, Hospitality Section 1.2.5 Reporting Potential Conflicts Section 1.2.6 Performance of Duties Section 1.2.7 Abuse of Position Section 1.2.8 Outside Employment Section 1.2.9 Volunteer Activities Section 1.2.10 Confidentiality Section 1.2.11 Political Activity Section 1.2.12 Political Campaigns TABLE OF CONTENTS 2 Section 1.2.13 Political Discrimination Section 1.2.14 Use of Public Property Section 1.2.15 Investigation by Outside Agency Section 1.2.16 Children and Non -Employees in the Workplace Policy 1.3 Management Responsibility for Employment and Personnel Section 1.3.1 Personnel Management Section 1.3.2 Departmental Policies Chapter 2 – Recruitment, Examination, Selection and Appointment Purpose Applicability Policy 2.1 Recruitment Section 2.1.1 Conditions of Employment Section 2.1.2 Recruitment Process Policy 2.2 Employment Applications Section 2.2.1 Applications Section 2.2.2 Rejection of Application Policy 2.3 Examination Section 2.3.1 Physical and Mental Fitness Section 2.3.2 Examination Development Section 2.3.3 Examination Administration Section 2.3.4 Pre-Employment Drug Test Section 2.3.5 Reasonable Accommodation Policy 2.4 Preferences Section 2.4.1 Veterans Preference Section 2.4.2 Disability Preference Section 2.4.3 Maximum Allowable Preference Points Policy 2.5 Interviewing Section 2.5.1 Interview Process Policy 2.6 Reference Checks and Background Investigations Section 2.6.1 Reference Check and Background Investigation Procedure Policy 2.7 Selection Policy 2.8 Fingerprinting Section 2.8.1 Positions Requiring Fingerprinting Section 2.8.2 Notification Policy 2.9 Appointment Section 2.9.1 Appointment Types Section 2.9.2 Full-Time and Part-Time Status Policy 2.10 Date of Hire Policy 2.11 Employee Orientation Section 2.11.1 Citizenship Section 2.11.2 Loyalty Oath Section 2.11.3 Hiring Department Responsibilities TABLE OF CONTENTS 3 Policy 2.12 Electronic Access Employee Identification Cards Section 2.12.1 Issuance, Use and Return of Identification Card Chapter 3 – Position Control, Classification and Compensation Purpose Applicability Policy 3.1 Position Control Section 3.1.1 Position Establishment Section 3.1.2 Position Abolishment Policy 3.2 Classification Plan Section 3.2.1 Plan Amendment Section 3.2.2 Position Classification Section 3.2.3 Position Classification Review Section 3.2.4 No Right of Appeal Policy 3.3 Compensation Plan Section 3