Policy Text
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County Sheriff's Office Population Management - 1 Policy
500 Santa Clara County Sheriff's Office
Custody Manual
Population Management
500.1 PURPOSE AND SCOPE
The purpose of this policy is to establish a system of incarcerated person population accounting
that promotes the safety and security of the facility on a daily operational basis. It assembles data
that enables the Office to forecast staffing and facility growth needs into the future, and to plan for
the associated expenditures.
500.2 POLICY
It is the policy of the Office that an incarcerated person population management system should
be established and maintained to account for the admission, processing, transfer, and release of
incarcerated persons.
500.3 REPORTS
The Office is responsible for ensuring that detailed daily reports of the facility's incarcerated person
population are completed and maintained by staff. The reports shall reflect the average daily population of sentenced and non-sentenced incarcerated persons by categories of gender and
juvenile status (15 CCR 1040). The collected data shall be submi tted to the Sheriff. The Office
shall maintain the data in an accessible format for historical purposes, trend analysis, and to
respond to funding opportunities.
500.4 DATA COLLECTION
For each reporting period, the report should include but is not limited to:
(a) Current number of beds in:
1. Compliance with local or state standards
2. General housing
3. Medical/mental health
(b) Average daily population (ADP) for:
1. Low security
2. Medium security
3. High security
4. Administrative Housing
(c) Highest one-day incarcerated person population
(d) Number and percentage of:
1. Bookings
2. Incarcerated persons by gender
3. Non-sentenced incarcerated persons
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County Sheriff's Office Population Management - 2 Santa Clara County Sheriff's Office
Custody Manual
Population Management
4. Felony incarcerated persons
5. Pretrial incarcerated persons released
6. Sentenced incarcerated persons released early due to lack of space
7. Incarcerated persons receiving psychotropic medication
(e) Number of incarcerated persons:
1. Enrolled in work release program
2. Enrolled in work furlough program
3. Assigned to home electronic monitoring program
(f) Number of:
1. Incarcerated person-on-incarcerated person assaults
2. Incarcerated person-on-staff assaults
3. Escapes/attempted escapes
4. Active misdemeanor warrants
5. Active felony warrants
6. Incarcerated person grievances and dispositions
7. Incarcerated person disciplinary reports and dispositions
The Office is responsible for ensuring that all required information is supplied to the California
Board of State and Community Corrections as required (15 CCR 1040).
500.5 POLICY REVIEW
This policy shall be reviewed at least once every two years.
500.6 POLICY TRACKING
Date of Origin 03/13/2024
Review Date 09/18/2026
Revision Date
Date Approved 09/18/2024
Effective Date 09/18/2024
Supersedes New Policy
References 15 CCR 1040
Regulatory Authority 15 CCR 1029
Signature of Issuing Authority
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