Policy Text
Copyright Lexipol, LLC 2024/1 2/18, All Rights Reserved.
Published with permission by Santa Clara County Sheriff's
Office Administrative Communications - 1 Santa Clara County Sheriff's Office
Custody Manual
Administrative Communications
104.1 PURPOSE AND SCOPE
Effective communications within the Santa Clara County Sheriff's Office are critical to the
accomplishment of the mission of the Office and the effective operation of the jails. Administrative
communications of this Office are governed by the following policy (15 CCR 1029(a)(1)).
104.2 POLICY
The Office will appropriately communicate significant events within the organization to its members. Both electronic and non-electronic administrative communications will be professional
in appearance and comply with the established letterhead, signature and disclaimer guidelines, as applicable.
104.3 PERSONNEL ORDERS
Personnel orders may be issued periodically by the Sheriff or the authorized designee to announce
and document all promotions, transfers, hiring of new personnel, separations, personnel and group
commendations or other changes in status.
104.4 CORRESPONDENCE
All Office correspondence is to be written in a clear, concise manner, consistent with the report
formats and guidelines prescribed in this policy and reflecting the highest possible quality in
organization, grammar, punctuation, and spelling.
All external correspondence shall be on Office letterhead. All Office letterhead, including all digital
facsimiles of the letterhead, shall bear the signature element of the Sheriff or the authorized
designee. Personnel should use Office letterhead only for official business and with the approval
of their supervisors.
104.5 SURVEYS
All surveys made in the name of the Office shall be authorized in advance by the Sheriff or the
Assistant Sheriff of Custody Operations.
104.6 POLICY REVIEW
This policy shall be reviewed at least once every two years. Policy
104
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Copyright Lexipol, LLC 2024/1 2/18, All Rights Reserved.
Published with permission by Santa Clara County Sheriff's
Office Administrative Communications - 2 Santa Clara County Sheriff's Office
Custody Manual
Administrative Communications
104.7 POLICY TRACKING
Date of Origin 3/30/2023
Review Date 12/18/2026
Revision Date
Date Approved 12/18/2024
Effective Date 12/18/2024
Supersedes New Policy
References 15 CCR 1029(a)(1)
Regulatory Authority 15 CCR 1029
Signature of Issuing Authority
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