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Policy 402Santa Ana Police Department Santa Ana PD Policy Manual Copyright Lexipol, LLC 2021/10/15, All Rights Reserved. Published with permission by Santa Ana Police DepartmentRoll Call - 1Roll Call 402.1 PURPOSE AND SCOPE Roll Call provides an opportunity for the exchange of important policing-related information between employees and supervisors. The on-duty Watch Commander is in charge of Roll-Call. Any content shared during roll call shall be principally focused on and must have a nexus to: (1) core police operations (providing police services to the community), (2) officer training and/or (3) officer safety. Roll Call should accomplish the following basic tasks: (a)Briefing officers with information regarding daily patrol activity, with particular attention to unusual situations and changes in the status of wanted persons, stolen vehicles, and major investigations (b)Notifying officers of changes in schedules and assignments (c)Notifying officers of new or revised Departmental directives, policies or procedures (d)Reviewing recent police-related incidents for training purposes (e)Providing training on a variety of police-related matters 1.Any presentation and/or training must be pre-scheduled with the Watch Commander's office, and all persons desiring to conduct such presentation and/ or training must obtain the express approval of the Watch Commander or their designee, except in the event of an emergency. 2.Roll call training should be limited to 30 minutes in duration. 3.Any briefing provided shall not be disruptive and/or delay core policing services to the community. 4.Unauthorized personnel, and/or personnel who are not on-duty and have not been assigned, ordered, or delegated to attend roll-call, may not be present during roll-call unless they have received prior express approval from the Watch Commander or designee, and only after the Watch Commander or designee has determined their presence is necessarily related to and has a nexus to, core police operations, officer training and/or officer-safety. 402.2 ROLL CALL PROCEDURES 402.2.1 PREPARATION Roll Call and roll call training is generally conducted at the beginning of the officer’s assigned shift. Roll call and roll call training should be limited to a duration that allows for officers to log on to the MDC within 45 minutes of the beginning of his/her assigned shift. A supervisor will generally conduct Roll Call; however, officers who have obtained the express approval from a supervisor may conduct Roll Call as long as the content is related to, and has a nexus to, core police operations, officer training and/or officer-safety. Santa Ana Police Department Santa Ana PD Policy Manual Roll Call Copyright Lexipol, LLC 2021/10/15, All Rights Reserved. Published with permission by Santa Ana Police DepartmentRoll Call - 2The supervisor conducting roll call is responsible for the preparation of the materials necessary for a constructive briefing. Supervisors may delegate this responsibility to a subordinate member in his or her absence or for training purposes. To have sufficient time to prepare, supervisors assigned to deliver roll call shall begin their shifts thirty (30) minutes before the start of roll call. They shall conclude their shift thirty (30) minutes before their normally scheduled end of watch. Supervisors assigned to deliver roll call shall carry out the following tasks prior to the beginning of roll call: (a)Pick up schedules, the shift folders, and the roll call board in the Watch Commander's office. (b)Review the master schedule for training days, sick days, bonus shifts, and other schedule changes or adjustments. (c)Adjust officer assignments if necessary, including the Station Supervisor, and indicate assignments on the master schedule. With the concurrence of the Watch Commander, transfer officers between Districts to ensure sufficient city-wide staffing. (d)Review the roll call board and remove all old, or signed-off information from the roll call board, filing the old items in the roll call information folder. (e)Contact the on-duty Watch Commander for any pertinent information such as roll call training, pending galls, significant events, or field assignments requiring a relief officer(s). 402.2.2 CONDUCTING ROLL CALL During roll call, the supervisor responsible for roll call delivery should adhere to the following guidelines: (a)Facilitate the distribution of shift folders and daily schedules. (b)Start roll call by calling the names of officers listed on the daily schedule, noting any absences, followed by reading the contents of the roll call board. (c)Present training material, lead discussions, or conduct debriefings. (d)Ensure contributions by officers are constructive, professional, and are conducive to promoting a positive roll call environment. (e)Supervisors reading material from the roll call board shall place their initials or badge number in the appropriate box of the roll call stamp on the document being read. 402.2.3 ADMINISTRATIVE DUTIES Supervisors assigned to deliver roll call are responsible for the following administrative duties: (a)Upon completion of roll call, ensure the roll call board is returned to the Watch Commander's office and shift folders are returned to the Station Supervisor's office. (b)Advise the Watch Commander of any unscheduled absences, or discrepancies in the schedule. (c)Place the Master Schedule on the clipboard in the Watch Commander's office. Santa Ana Police Department Santa Ana PD Policy Manual Roll Call Copyright Lexipol, LLC 2021/10/15, All Rights Reserved. Published with permission by Santa Ana Police DepartmentRoll Call - 31.Master Schedules shall be retained on the clipboard for 30 to 60 days. 2.Master Schedules removed from the clipboard shall be placed