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Policy 501Santa Ana Police Department Santa Ana PD Policy Manual Copyright Lexipol, LLC 2020/06/09, All Rights Reserved. Published with permission by Santa Ana Police DepartmentTraffic Collision Reporting - 1Traffic Collision Reporting 501.1 PURPOSE AND SCOPE The Santa Ana Police Department takes traffic collision reports in compliance with the California Highway Patrol Collision Investigation Manual (CIM) and as a public service makes traffic collision reports available to the community with some exceptions. 501.2 RESPONSIBILITY The Traffic Commander will be responsible for distribution or posting the Collision Investigation Manual on the Intranet. The Traffic Commander will receive all changes in the state manual and ensure conformity with this policy. 501.3 TRAFFIC COLLISION REPORTING All traffic collision reports prepared by members of this department shall be completed and submitted utilizing the department approved collision report program (Currently Crossroads Collision Software) and forwarded to the Traffic Division for approval and data entry into the Records Management System. The Traffic Commander will be responsible for monthly and quarterly reports on traffic collision statistics to be forwarded to the Field Operations Bureau Bureau Commander, or other persons as required. For further details refer to Procedure 5011. 501.4 REPORTING SITUATIONS 501.4.1 TRAFFIC COLLISIONS INVOLVING CITY VEHICLES Traffic collision investigation reports shall be prepared when a City-owned vehicle is involved in a traffic collision upon a roadway or highway wherein any damage or injury results. A general information report may be prepared in lieu of a traffic collision report (CHP 555 form) at the direction of a supervisor when the collision occurs on private property or does not involve another vehicle. Whenever there is damage to a City vehicle, a Vehicle Damage Report shall be completed and forwarded to the appropriate Bureau Commander. When a City-owned vehicle, driven by a City employee, is involved in a traffic collision within the jurisdiction of the Santa Ana Police Department resulting in serious injury or fatality, the investigating officer(s) shall, to the extent available in the vehicle, download the Event Date Recorder (“EDR” or Black Box) and take photographs of the collision scene and vehicle damage. 501.4.2 TRAFFIC COLLISIONS WITH POLICE DEPARTMENT EMPLOYEES When an employee of this department, either on-duty or off-duty, is involved in a traffic collision within the jurisdiction of the Santa Ana Police Department resulting in a serious injury or fatality, the Traffic Commander or the Watch Commander, may notify the California Highway Patrol or other allied agency for assistance. Santa Ana Police Department Santa Ana PD Policy Manual Traffic Collision Reporting Copyright Lexipol, LLC 2020/06/09, All Rights Reserved. Published with permission by Santa Ana Police DepartmentTraffic Collision Reporting - 2When a collision involving an on-duty Santa Ana Police Department employee occurs, the supervisor assigned the administrative investigation shall make notification to a supervisor assigned to the Collision Investigation Unit within 24 hours of the incident. When an employee of this department, either on-duty or off-duty, is involved in a traffic collision within the jurisdiction of the Santa Ana Police Department resulting in a serious injury or fatality, the investigating officer(s) shall, to the extent available in the vehicle, download the Event Date Recorder (“EDR” or Black Box) and take photographs of the collision scene and vehicle damage. This requirement only applies when the employee is driving a City-owned/leased vehicle at the time of the collision. Serious injury is defined as significant, permanent, and/or prolonged injury that results in any of the following: in-patient hospitalization, broken bones, substantial lacerations requiring suturing, disfigurement, organ impairment, but not dislocation of a body part or that which may result or does result in a fatality. 501.4.3 TRAFFIC COLLISIONS WITH OTHER CITY EMPLOYEES OR OFFICIALS The Traffic Commander or on-duty Watch Commander may request assistance from the California Highway Patrol or other allied agency for the investigation of any traffic collision involving any City official or employee where a serious injury or fatality has occurred. 501.4.4 TRAFFIC COLLISIONS ON PRIVATE PROPERTY In compliance with the Collision Investigation Manual, traffic collision reports shall not be prepared for traffic collisions occurring on private property unless the following circumstances exist: (a)There is a death or injury to any person involved in the collision (b)A hit-and-run violation, or other criminal activity including but not limited to a DUI or violations of CVC 2800.1, CVC 2800.2 (c)If there is, or appears to be a potential for City Liability (d)If CHP is unable to respond - Collision involving an Occupied School Bus (CVC 545) (e)City, County, State, Federal Government property or on duty personnel are involved (f)Property damage collision and the owner of the damaged property cannot be located (g)One or more parties involved are found to be unlicensed or unable to provide proof of insurance - Officers should cite the party found to be unlicensed and/or uninsured A Collision Report may be prepared at the discretion of any supervisor. 501.4.5 TRAFFIC COLLISIONS ON ROADWAYS OR HIGHWAYS Traffic collision reports shall be prepared when they occur on a roadway or highway within the jurisdiction of this department under any of the following circumstances: (a)When there is a death or injury to any persons involved in the collision (b)A hit-and-run violation, or other criminal activity such as DUI, violations of CVC 2800.1, CVC 2800.