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Policy 352Santa Ana Police Department Santa Ana PD Policy Manual Copyright Lexipol, LLC 2026/01/05, All Rights Reserved. Published with permission by Santa Ana Police DepartmentGenerative Artificial Intelligence Use - 1Generative Artificial Intelligence Use 352.1 PURPOSE AND SCOPE The purpose of this policy is to provide guidelines for department use of generative artificial intelligence (GenAI). This policy does not apply to artificial intelligence that is integrated into facial recognition applications, voice recognition applications, biometric access controls, or software that redacts documents or video or similar applications. Additional guidelines for the use of department information technology resources are found in the Information Technology Use Policy. Additional guidelines for preparing reports are found in Report Preparation Policy. 352.1.1 DEFINITIONS Definitions related to this policy include: Generative Artificial Intelligence (GenAI) - A type of artificial intelligence that is algorithmically trained on one or more large data sets and designed to generate new and unique data (e.g., text, pictures, video) in response to a prompt (generally questions, instructions, images, or video) input by the user. 352.2 POLICY The use of GenAI systems carries unique benefits within a law enforcement agency, providing ways to increase operational efficiency, enhance department procedures, and improve the overall effectiveness of the Santa Ana Police Department. Prompts input into GenAI systems can present risks to individuals and law enforcement agencies by making accessible to the public information including department tactics, investigative and training techniques, confidential information (e.g., confidential informants, protected information), active investigations, and security procedures. Without safeguards, GenAI can produce unintended discriminatory or biased output and inaccurate, misleading, or copyrighted content. It is the policy of the Department to develop, implement, and use GenAI ethically and responsibly in a way that minimizes potential risk and harm in accordance with the guidelines set forth below. Any activity carried out by a Department member using GenAI is subject to the same laws, regulations, and policies as if carried out without the use of GenAI. The use of GenAI does not permit any law, regulation, or policy to be bypassed or ignored. 352.3 RESPONSIBILITIES 352.3.1 CHIEF OF POLICE The Chief of Police or authorized designee shall approve all GenAI systems, their acceptable uses, and their authorized user groups prior to the use, implementation, or development for any department functions. Santa Ana Police Department Santa Ana PD Policy Manual Generative Artificial Intelligence Use Copyright Lexipol, LLC 2026/01/05, All Rights Reserved. Published with permission by Santa Ana Police DepartmentGenerative Artificial Intelligence Use - 2352.3.2 AI COORDINATOR The Chief of Police or authorized designee shall appoint an AI coordinator. The AI coordinator shall report to the Administration Bureau Commander or authorized designee. The responsibilities of the AI coordinator include but are not limited to: (a)Evaluating potential GenAI systems and recommending those GenAI systems that appear to be appropriate and trustworthy to the Chief of Police or the authorized designee. The trustworthiness of GenAI systems should be evaluated by balancing the following characteristics: 1.Validity and reliability - The system's apparent ability to meet the intended purpose and fulfill the needs of the Department consistently over time. 2.Safety - Any apparent risk to human life, health, property, or the environment that could result from the department's use of the system. 3.Security and resiliency - The system's capability to prevent unauthorized access and misuse and its ability to return to normal function should misuse occur. 4.Accountability and transparency - The ability to track and measure the system's use and activity through histories, audit logs, and other processes to provide insight about the system and identify potential sources of error, bias, or vulnerability. 5.Explainability and interpretability - The ability of the user to understand the purpose and impact of the system, how and why the system reached the resulting output, and what the output means for the user. 6.Privacy - The ability of the system to protect confidentiality and meet applicable privacy standards for the types of data intended to be input into the system (e.g., state privacy laws, Criminal Justice Information Services (CJIS), Health Insurance Portability and Accountability Act (HIPAA)). 7.Fairness - The ability of the system to operate in a way that avoids or minimizes bias and discrimination. (b)Ensuring appropriate contractual safeguards are in place to manage third-party use of department data and to restrict the use of input in AI training data sets. If the input of protected information is necessary for the proper use of the GenAI system, an information-exchange agreement in compliance with applicable rules and standards (e.g., CJIS requirements) should be used to outline the roles, responsibilities, and data ownership between the Department and third-party vendor. (c)Coordinating with others within the Department and City, such as the information technology or legal departments, as appropriate to ensure GenAI systems are procured, implemented, and used appropriately. (d)Maintaining a list or inventory of department-approved GenAI systems and, when appropriate for department transparency, making the list or inventory available to the public. (e)Developing and maintaining appropriate procedures related to the use of GenAI systems, including procedures for editing and fact-checking output. Santa Ana Police Department Santa Ana PD Policy Manual Generative Artificial Intelligence Use Copyright Lexipol, LLC 2026/01/05, All Rights Reserved. Published with permission by Santa Ana Police DepartmentGenerative Artificial