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Policy 601Santa Ana Police Department Custody Manual Copyright Lexipol, LLC 2025/05/23, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Disciplinary Separation - 1Disciplinary Separation 601.1 PURPOSE AND SCOPE This policy specifically addresses disciplinary separation and guiding principles related to the conditions attached to that separation. It will provide guidance to staff on acceptable practices with regard to management of incarcerated persons in disciplinary separation or classified as requiring special management needs. 601.1.1 DEFINITIONS Definitions related to this policy include: Disciplinary separation - A status assigned to an incarcerated person after a disciplinary hearing in which the person was found to be in violation of a jail rule or state or federal law. This status results in separating the person from the rest of the incarcerated person population to serve the consequence imposed. 601.2 POLICY The Santa Ana Jail will maintain a disciplinary separation unit to house incarcerated persons who, after an impartial due process hearing, are receiving disciplinary actions for violating one or more jail rules. Restrictions on privileges will be subject to the disciplinary process and in accordance with this policy. 601.3 DISCIPLINARY SEPARATION Incarcerated persons may be placed into disciplinary separation only after an impartial hearing to determine the facts of the rule violation, in accordance with the department Discipline Policy. The hearing officer shall impose discipline in accordance with the discipline standards established by the Jail Administrator. Maximum disciplinary actions for any one incident, regardless of the number of rules violated, shall not exceed 60 days. Disciplinary separation in excess of 30 days shall be reviewed by the Correctional Manager before the discipline is continued. The review shall include a consultation with health care staff. Such reviews shall continue at least every 15 days thereafter until the disciplinary status has ended. These reviews shall be documented (15 CCR 1082(g); 15 CCR 1083(a)). 601.4 ACCESS TO SERVICES The ability to discipline incarcerated persons for conduct violations is not absolute. Absent legitimate government reasons, incarcerated persons continue to have a right to receive certain services. However, incarcerated persons in disciplinary separation, in accordance with the Discipline Policy, or special management incarcerated persons who are disciplined for one or more rule violations, may be subject to loss of privileges or credit for good time and work time. Services to provide for basic human needs must continue to be made available. There are minimum service requirements that must be maintained to ensure the facility continues to operate in a constitutional manner. All custody staff will adhere to the following policy sections to guide Santa Ana Police Department Custody Manual Disciplinary Separation Copyright Lexipol, LLC 2025/05/23, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Disciplinary Separation - 2them in the supervision of incarcerated persons held in disciplinary separation or classified as requiring special management needs. 601.4.1 MEDICATION, CLOTHING, AND PERSONAL ITEMS Incarcerated persons placed in disciplinary separation are considered special management incarcerated persons and shall not be denied prescribed medication. Special management incarcerated persons will be provided with clothing that identifies their status, but in no case will this clothing be used to intentionally disgrace the incarcerated person. Absent unusual circumstances, special management incarcerated persons will continue to have the same access to personal items in their cell as general population incarcerated persons have, including the following: •Clean laundry •Barbering and hair care services •Clothing exchanges •Bedding and linen exchanges Incarcerated persons in disciplinary separation shall not be deprived of bedding or clothing except in cases where the incarcerated person destroys such articles or uses them to attempt suicide (15 CCR 1083(a)(2)). The decision to continue to deprive the incarcerated person of these articles must be made by the Jail Administrator or the authorized designee and reviewed every 24 hours. 601.4.2 SHOWERING AND PERSONAL HYGIENE Incarcerated persons in disciplinary separation shall be afforded the opportunity to shower at least every other day and shave daily (15 CCR 1083(d)). The opportunities for each incarcerated person to shave and shower will be documented on the disciplinary separation unit log. Exceptions to this policy can only be made when the restriction is determined to be reasonably necessary for legitimate government purposes. Any exceptions to this basic requirement must be reviewed and approved by the Shift Supervisor. The circumstances necessitating a restriction must be clearly documented on the unit log. 601.4.3 DENIAL OF AUTHORIZED ITEMS OR ACTIVITIES Personal items may be withheld when it reasonably appears that the items will be destroyed by the incarcerated person or it is reasonably believed that the personal item will be used for a self- inflicted injury or to harm others. Whenever an incarcerated person in disciplinary separation is denied personal care items or activities that are usually authorized to the general population incarcerated persons, except for restrictions imposed as a result of a disciplinary hearing, the correctional officer taking such action shall prepare a report describing the circumstances that necessitated the need to restrict personal items or activities. The report shall be submitted to a supervisor for review, who will then forward it to the Jail Administrator. A copy of the report shall be placed in the incarcerated person's file. Santa Ana Police Department Custody Manual Disciplinary Separation Copyright Lexipol, LLC 2025/05/23, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Disciplinary Separation - 3601.4.4 MAIL AND CORRESPONDENCE Incar