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Policy 215Santa Ana Police Department Custody Manual Copyright Lexipol, LLC 2025/03/21, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Administrative and Supervisory Inspections - 1Administrative and Supervisory Inspections 215.1 PURPOSE AND SCOPE The purpose of this policy is to establish both regularly scheduled and unannounced inspections of the facility's living and activity areas. This is to encourage contact with staff and incarcerated persons and to observe incarcerated person living and working conditions. Inspections may be useful in identifying deficiencies, which can be corrected, as well as processes working properly, which may be replicated elsewhere in the facility. 215.2 POLICY Tours and inspections shall be conducted by administrative and supervisory staff throughout the jail at least monthly to facilitate and encourage communication among administrators, managers, supervisors, staff employees, incarcerated persons, and the visiting public. 215.3 INSPECTIONS The Jail Administrator or designee is responsible for ensuring that scheduled and unscheduled inspections, visits, and contacts are implemented to minimally include: (a)The general conditions and overall climate of the facility. (b)The living and working conditions of incarcerated persons. (c)Communication between administrators, managers, supervisors, staff, incarcerated persons, and the visiting public. (d)Compliance with policies. (e)Safety, security, and sanitation concerns. (f)Incarcerated person concerns. (g)Meal services. 215.3.1 AREAS TO BE INSPECTED Supervisor inspections should occur in all occupied areas of the facility on a daily basis, including weekends and holidays. Inspections should be conducted randomly, and special effort should be given to tour and informally inspect the following areas: •Incarcerated person housing areas •Booking and receiving areas, including holding cells •Exercise yard and recreation areas •Visiting and program areas •Medical and dental service areas •Vocational work areas, e.g., the kitchen, janitorial closets •Sallyports and transportation staging areas Santa Ana Police Department Custody Manual Administrative and Supervisory Inspections Copyright Lexipol, LLC 2025/03/21, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Administrative and Supervisory Inspections - 2215.4 INSPECTIONS OF SECURITY EQUIPMENT The Jail Administrator shall be responsible for designating a qualified person to conduct weekly inspections of all security devices, identifying those in need of repair or maintenance and providing a written report of the results of the inspection. The Jail Administrator shall document all action taken to correct identified deficiencies, including maintenance records, and shall retain those records in accordance with established records retention schedules. 215.5 DOCUMENTATION AND REPORTING Each staff member conducting the inspection or tour shall document the activity in the appropriate station form or facility log. The log should include any significant findings that indicate remedial action or training may be needed. Significant issues of security or safety shall be addressed promptly. Commendable or successful actions that should be replicated elsewhere in the facility should also be noted in the log. The Shift Supervisor shall review the logs daily and ensure that any deficiencies noted are addressed or forwarded through the chain of command, as appropriate, and that commendable actions are also appropriately addressed.