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Policy 314Santa Ana Police Department Custody Manual Copyright Lexipol, LLC 2024/03/19, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Training Plan - 1Training Plan 314.1 PURPOSE AND SCOPE The purpose of this policy is to establish a training plan that will provide for the professional growth and continued development of facility personnel and to forecast annual funding needs for future training. By doing so, the Department will ensure its personnel possess the knowledge and skills necessary to professionally manage the incarcerated person population. 314.2 POLICY The Correctional Manager shall conduct an annual training needs assessment to determine the training needs of all employees based upon state laws, regulations, certification requirements and continued professional training requirements. A training plan shall be based on the assessment. It is the responsibility of the Correctional Manager to develop, maintain, review and update the training plan on an annual basis. The annual training plan should be presented to the management staff for review. The approved training plan should include the annual funding requirements forecast by the Training Supervisor. The Training Supervisor shall coordinate with the budgeting office to develop a funding source for all mandatory training. The Chief of Police or the authorized designee shall have final approval of the training plan and the budget to ensure that the training to be delivered is fiscally responsible and meets the mission of the Department. Upon approval by the Chief of Police, the needs assessment will form the basis for the training plan for the fiscal year. 314.3 TRAINING SUPERVISOR A qualified individual shall be appointed by the Chief of Police or the authorized designee to serve as the Training Supervisor, who shall report to the Chief of Police or the authorized designee. The Training Supervisor is responsible for developing an annual training plan. The plan should ensure that employees meet all state law and certification requirements, any specialty training required for specialty assignments, and all continued professional training requirements. The plan should include a process to review course content and quality, typically by way of attendee feedback and/or a course audit by the training staff. 314.4 TRAINING RECORDS An individual training file shall be maintained by the Training Supervisor or the authorized designee for each employee. Training files shall contain records of all training and education (original or photocopies of available certificates, transcripts, diplomas, and other documentation) for all employees. Santa Ana Police Department Custody Manual Training Plan Copyright Lexipol, LLC 2024/03/19, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Training Plan - 2The maintenance of the training records shall be in sufficient detail as to comply with any outside audit requirements (28 CFR 115.34). Whenever an employee obtains training that is not provided by this department, it shall be the responsibility of the employee to provide their immediate supervisor or the Training Supervisor evidence of completed training or education in a timely manner. The Training Supervisor shall ensure that copies of such training records are placed in the employee's training file. Training records shall contain the following information: •Name of the employee •Date of hire •Education and training background (education and training received prior to hire) •Type of training received •Date the training was received and successfully completed •Title of the training and name of the provider •Test scores or training benchmarks The Training Supervisor shall also be responsible for documenting the waivers of the training requirements based upon equivalent training received before employment or demonstrated competency through proficiency testing. 314.5 COURSE CERTIFICATION/QUALITY ASSURANCE Training courses should be subject to a quality assurance process that, at minimum, provides: •A complete description of the course, including the number of certified training hours achieved. •A curriculum including job-related topics, and content and performance objectives. Training should not be comprised only of the minimum number of hours required annually but also of instruction specific to tasks performed by employees in the facility. Courses should include a testing component that shows a measurable transfer of knowledge and a mastery of topics. 314.6 TRAINING The Jail Administrator, Correctional Manager, and Training Supervisor should review certain incidents, as detailed below, to determine whether training would likely improve future outcomes or would reduce or prevent the recurrence of an incident. Specific incidents that should be reviewed include but are not limited to: (a)Any incident involving the death or serious injury of an employee. (b)Incidents involving a high-risk of death, serious injury, or civil liability. Santa Ana Police Department Custody Manual Training Plan Copyright Lexipol, LLC 2024/03/19, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Training Plan - 3(c)Incidents identified by a supervisor as appropriate to review to identify possible training needs. The Training Supervisor should convene regular meetings to review identified incidents. The Correctional Manager shall consider all of the information provided to determine whether a training need exists and then submit a written recommendation to the Training Supervisor. The recommendation should not identify specific facts of any incident, such as identities of employees involved or the date, time, and location of the incident, but should focus on the type of training being recommended. The Training Supervisor will consider the recommendation made by the Correctional Manager. 314.7 TRAINING PROCEDURES (a)All employees assigned to attend training shall attend as scheduled, unless previously excused by their immediate supervisor or the Training Supervisor. Excused absences from mandatory training should be limited to the following: 1.Court appearances 2.Authorized vacation 3.Sick leave 4.Physical limitations preventing the