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Policy 224Santa Ana Police Department Custody Manual Copyright Lexipol, LLC 2024/03/19, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Staffing Plan - 1Staffing Plan 224.1 PURPOSE AND SCOPE The purpose of this policy is to establish a comprehensive staffing plan and analysis to identify staffing needs sufficient to maintain the safety and security of the facility, staff, visitors, incarcerated persons, and the public. 224.2 POLICY It is the policy of the Santa Ana Police Department to ensure the safety, security and efficient operation of this facility by assigning custody personnel according to a detailed staffing plan that is developed and maintained in accordance with law. 224.3 STAFFING PLAN REQUIREMENTS The Jail Administrator shall ensure that a staffing plan conforming to the class type and size of this facility is prepared and maintained as described in the following section. The plan should detail all custody personnel assignments, including work hours and weekly schedules, and should account for holidays, vacations, training schedules, and other atypical situations (15 CCR 1027). At minimum, the staffing plan will include the following: •Facility administration and supervision •Facility programs, including exercise and out of cell time •Incarcerated person supervision and custody •Support services including medical, food services, maintenance, and clerical •Other jail-related functions such as escort and transportation of incarcerated persons 224.4 STAFFING ANALYSIS The Chief of Police or the authorized designee shall complete an annual comprehensive staffing analysis to evaluate personnel requirements and available staffing levels. The staffing analysis will be used to determine staffing needs and to develop staffing plans. This analysis shall include information gathered in collaboration with the health care provider in each facility regarding staffing requirements. The analysis relating to health care personnel shall be annually reviewed for adequacy by the health authority. The Jail Administrator, in conjunction with the PREA coordinator, should ensure that staffing levels are sufficient to consistently and adequately fill essential positions, as determined by the staffing plan (28 CFR 115.13). Relief factors for each classification and position should be calculated into the staffing analysis to ensure staffing levels will consistently meet requirements. Staff should be deployed in an efficient and cost-effective manner that provides for the safety and security of the staff, incarcerated persons, and the public. Santa Ana Police Department Custody Manual Staffing Plan Copyright Lexipol, LLC 2024/03/19, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Staffing Plan - 2The staffing analysis should be used to identify whether required activities are being performed competently and in compliance with current laws and department policies. If deficiencies are noted, the staffing analysis should also include recommendations regarding what corrective measures may be needed, including the following: (a)Operational change (b)Equipment requirement (c)Additional training (d)Supervisory intervention (e)Additional personnel 224.4.1 DATA COLLECTION FOR ANALYSIS The following data should be collected and included in the annual staffing analysis: •All categories of leave usage for each staff member working in the jail •Date of hire or assignment to a jail position for each member •Date of transfer from the jail to another non-custody position for each member •Annual hours of authorized overtime expended during the previous year •Number of part-time or extra personnel hired during the previous year •Details of any unusual occurrence or significant medical issues in the jail that were related to staffing during the previous year •Details of claims or litigation, if any, that were related to staffing levels and were initiated against the facility in the previous year •Labor contracts/collective bargaining agreements relating to corrections and medical personnel •Annual training requirements that affected staffing levels in the jail •Concerns expressed by members of the public •Any investigations or reports by the grand jury or other government agency, jail monitor, or ombudsperson •Other data that may influence the number of personnel available to occupy posted positions 224.5 SCHEDULING AND TIME-OFF Santa Ana Jail shall maintain minimum staffing levels by properly managing the assignment of time off. Overtime shall be authorized when additional staffing is necessary to maintain these minimum levels due to unforeseen circumstances and emergencies. (a)Minimum Staffing Levels for Jail Operations Santa Ana Police Department Custody Manual Staffing Plan Copyright Lexipol, LLC 2024/03/19, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Staffing Plan - 31.Minimum staffing level during module operational hours with all modules in full operation shall be eighteen (18) custodial officers at any given time during these hours distributed as follows: (a)One (1) Shift Supervisor or Acting Shift Supervisor. (b)Eighteen (18) line officers assigned to an operational shift post or the Classification Officer post. (c)If one or more modules are closed due to a reduction in inmate population, the minimum staffing levels shall be reduced accordingly. 2.Whenever female inmates are confined in the Santa Ana Jail there shall be an appropriately trained female custodial person assigned, available, and accessible for their supervision. Temporary reductions in minimum staffing may be achieved through lockdown of modules after 2300 hours or through lock downs at other times at the direction of the Shift Supervisor or a Manager. 3.Break periods shall not have an effect on determining minimum staffing levels. (b)Overtime 1.Approval to work overtime shall be granted by a Shift Supervisor or their designee.Personnel requesting overtime must obtain the requisite approval prior