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Policy 230Santa Ana Police Department Custody Manual Copyright Lexipol, LLC 2024/02/21, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Occupational Disease and Work-Related Injury Reporting - 1Occupational Disease and Work-Related Injury Reporting 230.1 PURPOSE AND SCOPE The purpose of this policy is to provide guidance regarding the timely reporting of occupational diseases, mental health issues, and work-related injuries. 230.1.1 DEFINITIONS Definitions related to this policy include: Occupational disease or work-related injury - An injury, disease, or mental health issue arising out of employment (Labor Code § 3208; Labor Code § 3208.3; Labor Code § 3212 et seq.). 230.2 POLICY The Santa Ana Police Department will address occupational diseases and work-related injuries appropriately, and will comply with applicable state workers’ compensation requirements (Labor Code § 3200 et seq.). 230.3 RESPONSIBILITIES 230.3.1 MEMBER RESPONSIBILITIES Any member sustaining any occupational disease or work-related injury shall report such event as soon as practicable, but within 24 hours, to a supervisor, and shall seek medical care when appropriate (8 CCR 14300.35). If an un-witnessed injury occurs, the employee must submit a memo detailing the circumstances surrounding the injury to his/her supervisor within 24 hours of reporting the incident. See Santa Ana Police Department Policy 1022.1 for definition of Occupational Disease or Work- related injury and Santa Ana PD Policy 1022.3 - Responsibilities for more information. 230.3.2 SUPERVISOR RESPONSIBILITIES A supervisor learning of any occupational disease or work-related injury should ensure the member receives medical care as appropriate. Supervisors shall ensure that required documents regarding workers' compensation are completed and forwarded promptly. Any related citywide disease- or injury-reporting protocol shall also be followed. Supervisors shall determine whether the Illness and Injury Prevention Policy applies and take additional action as required. See Santa Ana PD Policy 1022.3.3 for more information Santa Ana Police Department Custody Manual Occupational Disease and Work-Related Injury Reporting Copyright Lexipol, LLC 2024/02/21, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Occupational Disease and Work-Related Injury Reporting - 2230.3.3 FACILITYMANAGER RESPONSIBILITIES The Jail Administrator who receives a report of an occupational disease or work-related injury should review the report for accuracy and determine what additional action should be taken. The report shall then be forwarded to the Chief of Police, the city's risk management entity, and the Administration Bureau Commander to ensure any required Division of Occupational Safety and Health (Cal/OSHA) reporting is made as required in the illness and injury prevention plan identified in the Illness and Injury Prevention Policy. 230.3.4 AGENCYHEAD RESPONSIBILITIES The Chief of Police shall review and forward copies of the report to the Department of Human Resources. Copies of the report and related documents retained by the Department shall be filed in the member’s confidential medical file. 230.4 OTHER DISEASE OR INJURY Diseases and injuries caused or occurring on-duty that do not qualify for workers' compensation reporting shall be documented on the designated report of injury form, which shall be signed by a supervisor. A copy of the completed form shall be forwarded through the chain of command and a copy sent to the Administration Bureau Commander. Unless the injury is extremely minor, this report shall be signed by the affected member, indicating that they desired no medical attention at the time of the report. By signing, the member does not preclude their ability to later seek medical attention. 230.5 SETTLEMENT OFFERS When a member sustains an occupational disease or work-related injury that is caused by another person and is subsequently contacted by that person, their agent, insurance company, or attorney and offered a settlement, the member shall take no action other than to submit a written report of this contact to their supervisor as soon as possible. 230.5.1 NO SETTLEMENT WITHOUT PRIOR APPROVAL No less than 10 days prior to accepting and finalizing the settlement of any third-party claim arising out of or related to an occupational disease or work-related injury, the member shall provide the Chief of Police with written notice of the proposed terms of such settlement. In no case shall the member accept a settlement without first providing written notice to the Chief of Police. The purpose of such notice is to permit the city to determine whether the offered settlement will affect any claim the city may have regarding payment for damage to equipment or reimbursement for wages against the person who caused the disease or injury, and to protect the city's right of subrogation, while ensuring that the member's right to receive compensation is not affected. See Santa Ana Police Department Policy - Industrial and Non-Industrial Injury and Illness Reporting