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Policy 223Santa Ana Police Department Custody Manual Copyright Lexipol, LLC 2024/01/12, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Fitness for Duty - 1Fitness for Duty 223.1 PURPOSE AND SCOPE The purpose of this policy is to ensure that all correctional officers of this department are fit for duty and able to perform their job functions upon hire, and remain fit for duty throughout their employment. 223.2 POLICY This policy requires all correctional officers to be free from any physical, emotional, or mental condition that might adversely affect their ability to effectively perform their duties throughout their employment. (a)It shall be the responsibility of each employee of this department to maintain physical, emotional, and mental conditions sufficient to safely and properly perform the essential duties of their job classification. (b)Each employee of this department shall perform their respective duties without physical, emotional, and/or mental constraints. (c)During working hours, all employees are required to be alert, attentive, and capable of performing the assigned responsibilities. (d)Any employee who feels unable to perform their duties shall promptly notify a supervisor. In the event that an employee believes another employee is unable to perform their duties, such observations and/or beliefs shall be promptly reported to a supervisor. 223.3 SUPERVISOR RESPONSIBILITIES (a)A supervisor observing an employee or receiving a report of an employee who is perceived as being unable to safely perform their duties due to a physical, emotional, or mental condition, shall take prompt and appropriate action to resolve the situation. (b)Whenever reasonably feasible, the supervisor shall attempt to ascertain the reason or source of the problem. In all cases, a preliminary evaluation should be made to determine the employee's level of inability to perform their duties. (c)In the event the employee appears to be in need of immediate medical or mental health treatment, all reasonable efforts should be made to provide such care. (d)The employee's Shift Supervisor, Jail Administrator or designee, should determine whether the employee should be temporarily relieved of duty. (e)The Jail Administrator shall be promptly notified in the event that any employee is relieved of duty. The Jail Administrator or designee will promptly notify the Chief of Police. Santa Ana Police Department Custody Manual Fitness for Duty Copyright Lexipol, LLC 2024/01/12, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Fitness for Duty - 2223.4 NON-WORK RELATED CONDITIONS Any employee suffering from a non-work related condition that warrants a temporary relief from duty may be required to use sick leave or other paid time off in order to obtain medical treatment or other reasonable relief from symptoms. If the condition is a serious health condition of the employee or a qualified family member, the employee’s supervisor should facilitate the employee’s contact with the appropriate person to initiate the leave process under the Family and Medical Leave Act. 223.5 WORK-RELATED CONDITIONS Any employee suffering from a work-related condition that warrants temporary relief from duty shall comply with personnel rules and guidelines for processing such claims. Upon the recommendation of the Shift Supervisor or supervisor, and with the concurrence of the Jail Administrator or designee, any employee whose actions or use of force result in death or serious injury to another may be temporarily removed from regularly assigned duties and/or placed on paid administrative leave for the well-being of the employee, and until such time as the following may be completed: (a)A preliminary determination indicates that the employee's conduct appears to be in compliance with policy and appropriate for the circumstances. (b)The employee has had the opportunity to receive necessary counseling and any necessary or required psychological or medical clearance to return to full duty. 223.6 PHYSICAL AND PSYCHOLOGICAL EXAMINATIONS (a)Whenever circumstances reasonably indicate that the employee may be unfit for duty, the Chief of Police or the authorized designee may serve that employee with a written order to undergo a physical and/or psychological examination in cooperation with department personnel to determine the level of the employee's fitness for duty. The order shall indicate the date, time, and place for the examination. (b)The examining physician or therapist will provide the Department with a report indicating whether the employee is fit for duty. If the employee is not fit for duty, the report should list any functional limitations that restrict their ability to perform the job duties. If the employee places their condition at issue in any subsequent or related administrative action/grievance, the examining physician or therapist may be required to disclose any information that is relevant to such proceedings. (c)In order to facilitate the examination of any employee, the Department will provide all appropriate documents and available information to assist in the evaluation and/ or treatment. (d)All reports and evaluations submitted by the treating physician or therapist shall be part of the employee's confidential personnel file. (e)Any employee ordered to receive a fitness-for-duty examination shall comply with the terms of the order and cooperate fully with the examining physician or therapist Santa Ana Police Department Custody Manual Fitness for Duty Copyright Lexipol, LLC 2024/01/12, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Fitness for Duty - 3regarding any clinical interview, tests administered, or other procedures. Any failure to comply with such an order and any failure to cooperate with the examining physician or therapist, including signing of releases, may be deemed insubordination and shall be subject to discipline, up to and including termination. (f)Once an employee