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Policy 401Santa Ana Police Department Custody Manual Copyright Lexipol, LLC 2024/01/12, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Emergency Staffing - 1Emergency Staffing 401.1 PURPOSE AND SCOPE The facility must operate at all times as a safe and secure environment, regardless of staffing levels. Consequently, contingency plans must be made in advance for any staffing emergency or planned job action, regardless of the length of the staffing deficit. The purpose of this policy is to establish roles and responsibilities for creating and implementing emergency staffing plans, providing appropriate emergency staffing training to supervisory and management personnel, and identifying an update schedule and distribution list for the plan, as identified by the Chief of Police or the authorized designee. _ 401.2 POLICY It is the policy of this department to be prepared to operate a safe and secure facility in the event of a work staffing emergency. Staffing emergencies that could negatively affect the good order the facility may include, but are not limited to, an outbreak of infectious disease, a work stoppage or strike by the staff, a natural disaster or other disruption. The Chief of Police or the authorized designee shall be responsible for ensuring that an appropriate emergency staffing plan exists. 401.2.1 EMERGENCY STAFFING In the event the Jail Administrator becomes aware that a staffing emergency exists or may occur, staff members who are present may be ordered to remain at their posts. The Jail Administrator will notify the Chief of Police. Plans should include measures to achieve minimum staffing for the facility within four hours of a staffing emergency and may include the following operational adjustments: •The facility may go to a lockdown. Minimum activities, including visiting, exercise, and other programs will be suspended only if necessary. Meals, cleaning, medical services, court transportation, and attorney visits will continue. Other activities will be assessed by the Jail Administrator on a case-by-case basis. •Supervisory and management personnel may have time-off cancelled or rescheduled for the duration of the staffing emergency. •Staff from other areas of the department who have custody experience may be used to fill vacancies in the facility. •Assistance from allied agencies may be requested to help management and supervisors in safely staffing the facility. •In the event of a health-related staffing emergency, the department Exposure Control Officer and medical staff shall be notified in accordance with the Communicable Diseases Policy. 401.2.2 LEGAL ASSISTANCE In cases where the Jail Administrator becomes aware that a work stoppage is planned or has occurred, legal counsel should be consulted for assistance in preparing the necessary legal action Santa Ana Police Department Custody Manual Emergency Staffing Copyright Lexipol, LLC 2024/01/12, All Rights Reserved. Published with permission by Santa Ana Police Department***DRAFT*** Emergency Staffing - 2to either prevent the work stoppage or to cause it to cease. Immediate contact with the employees' representatives may also be necessary to prevent or conclude the job action. 401.2.3 TRAINING The Jail Administrator or the authorized designee should be responsible for: (a)Establishing a distribution list for the contingency plan. (b)Establishing a periodic review and update of the plan. (c)Ensuring that all supervisors and managers are periodically trained on the plan. (d)Ensuring that all supervisors and managers are provided a copy of the plan and/or a means to access it in the event of an emergency. (e)Documenting all training. (f)Maintaining training records for each supervisor and manager and ensuring that those personnel periodically receive appropriate update training on the plan.