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Policy 1103Santa Ana Police Department Custody Manual Copyright Lexipol, LLC 2022/04/19, All Rights Reserved. Published with permission by Santa Ana Police DepartmentCrowding - 1Crowding 1103.1 PURPOSE AND SCOPE One of the determining factors in maintaining a safe and secure jail is to limit the inmate population to the number of beds constructed in each inmate classification level. Occasionally, emergencies occur that will require the jail to exceed its approved bed capacity. This policy establishes the approved bed capacity of the facility, addresses temporary population excess and provides a plan for gathering statistics and projecting long-term space needs via a jail needs assessment. 1103.2 POLICY It is the policy of the Santa Ana Police Department to manage the inmate population to the extent as is reasonably possible to avoid exceeding the facility’s approved bed capacity. 1103.3 RESPONSIBILITIES The Chief is responsible for ensuring that the facility has a sufficient number of housing units in an appropriate configuration so that inmates can be separated according to the facility’s classification plan. In the event of an emergency that causes the facility to be populated beyond the approved bed capacity, every reasonable effort should be made to reduce the inmate population to the approved bed capacity as soon as reasonably practicable. The Department will take affirmative action to address excess population. In the event that the inmate population remains over capacity or continues to increase, a crowding committee should be formed to examine any and all methods to ensure that the facility population is reduced and remains within the approved bed capacity. 1103.4 FACILITY NEEDS ASSESSMENT In the event that the jail maintains an average 80 percent occupancy rate consistently for one year, the Department should initiate a jail needs assessment. The assessment initiates a systematic process that is designed to identify a variety of operational issues and program needs, and may indicate when expansion or replacement of the facility is warranted. 1103.5 DAILY INMATE POPULATION REPORT The Jail Commander or the authorized designee is responsible for ensuring that detailed daily logs of the facility’s inmate population and other demographic information are completed and maintained by the staff. These logs shall reflect the monthly, average daily population of non- sentenced inmates by categories of male and female as of midnight of each day. The number of inmates occupying holding cells shall also be counted at midnight each day. An inmate population report summarizing this information shall be made available and distributed to the Chief and the Jail Commander (see the Population Management Policy). The Jail Commander shall provide the Board of State and Community Corrections with applicable inmate demographic information as described in the Jail Profile Survey (15 CCR 1040).