doc_1004934

Procedure 10010Santa Ana Police Department Santa Ana PD Procedures Manual Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPOLICE FACILITY SECURITY - 1POLICE FACILITY SECURITY 10010.1 PURPOSE This procedure establishes standards for control over the access to and use of the Police Facility and grounds. 10010.2 BACKGROUND Maintaining order and keeping the peace are essential services the Department provides to the community. Key to our ability to provide these services are a secure and functional facility. The police facility must not only provide shelter for our members and equipment, but also serve as a symbol of safety, security, and stability to the community. Maintaining the security of the facility is vital to affirming the integrity of our mission. 10010.3 POLICY It is the policy of the Santa Ana Police Department to safeguard the security of our operation by controlling access to and use of the Police Facility and its grounds. 10010.4 BUILDING SECURITY A.Exterior Doors: All exterior facility doors (other than public entrance doors) and gates are to remain closed and secured, at all times. 1.Public entrance doors are to remain unlocked during designated Department business hours. 2.Exterior doors and gates shall not be left open without an employee immediately present supervising a task such as the loading and unloading of supplies. B.Identification Cards 1.All personnel shall display identification in full view at all times while in the secured portion of the police facility. (a)Acceptable forms of identification include Police Department uniforms, badges, personalized business cards, and/or official police identification cards. 2.Employees of other agencies whose regular workstation is located within the police facility shall display, in full view, their personalized official business card, identification card, or badge issued to them by their employing agency. (a)Employees of agencies who have not been issued identification by their employer shall be issued a Santa Ana Police visitor identification card and will be required to wear it in full view at all times while inside our facility. 3.Department personnel shall question any person who is within the secured portion of the facility or grounds and who is not wearing an authorized form of identification, SAPD visitor pass or accompanied by a member of the Police Department. Santa Ana Police Department Santa Ana PD Procedures Manual POLICE FACILITY SECURITY Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPOLICE FACILITY SECURITY - 2C.Secured Areas: Secured areas are defined as those portions of the facility closed to public access. They include the areas behind the front or public counters, police vehicle parking structure, Code 7 Café, shooting range, and all areas contained within the fenced grounds. D.Restricted Areas 1.Employees shall not enter any private office, workstation, or other enclosed area without authorization, unless specifically required in the performance of their duties. 2.Access to the following areas are restricted to persons whose official duties require admittance: Evidence, Special Investigations, CDC, Communications, Records, ID Lab, Range, Training rooms, and the SA Jail. E.Parking Structure 1.Use of the vehicle parking structure and area is restricted to authorized police personnel only. (a)Vendors making deliveries, repairs, or conducting business must park in the designated area to the west of the fueling islands and/or adjacent to the loading docks. 2.All vehicle access gates are to remain closed and locked unless Department employees are immediately present or repairs are underway. 3.No personal vehicles shall be parked in the parking structure or on the facility grounds without the prior approval of the Chief of Police or a member of the Senior Management Team. 4.CDC will be responsible for monitoring and activating visitor access through the perimeter gates. (a)Communications shall operate the perimeter gate access system when CDC is not available. 10010.5 FACILITY ACCESS A.Members of the Santa Ana Police Department shall be issued access cards that enable them to enter all exterior doors, gates, and designated interior doors within the police facility and grounds. B.Access cards are electronically encoded devices that function as electronic keys and enable the user to enter an electronically controlled door/gate while recording the user’s identity, location, time, and date of use. 1.All members shall possess their assigned Access Cards at all times while they are on duty in the facility. C.The Chief of Police and Senior Management Team shall determine the level of access to be granted to individual members. 1.Members shall be granted access to various areas within the facility according to their level of authority, specific job function, and/or organizational responsibility. Santa Ana Police Department Santa Ana PD Procedures Manual POLICE FACILITY SECURITY Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPOLICE FACILITY SECURITY - 32.The Property and Facilities Manager shall control the issuance of access cards and is responsible for programming their level of access. (a)Lost, stolen, or damaged cards shall be reported in writing via the chain of command, to the Property and Facilities Manager, who will document and coordinate the issuance of a replacement access card. D.Prior to receiving an access card, all authorized individuals who are not Santa Ana Police Department employees, shall complete, sign, and receive a copy of the Facility Access Card Usage Policy (Attached form SAPD A-2 (5/04). 1.These forms are available from and will be filed in the Central Distribution Center office files. 2.Each signed form will be retained for