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Procedure 8022Santa Ana Police Department Santa Ana PD Procedures Manual Copyright Lexipol, LLC 2020/05/05, All Rights Reserved. Published with permission by Santa Ana Police DepartmentCRIME GUN ENTRY INTO THE AUTOMATED FIREARMS SYSTEM (AFS) - 1CRIME GUN ENTRY INTO THE AUTOMATED FIREARMS SYSTEM (AFS) 8022.1 PURPOSE These guidelines shall be used to explain the requirements and procedures for entering a gun that has been defined as a “crime gun” into the CLETS Automated Firearms System (see Attachment 1 in section 8022.7) and the Firearms Supplemental Property Report (see Attachment 2 in section 8022.8.) 8022.2 INTRODUCTION Prior to 2002, most firearms were entered into the Automated Firearms System for one of several reasons. Effective January 1st, 2002, three additional reasons required local law enforcement agencies to enter firearms into AFS: the recovery of firearms which have been used in a crime, suspected of being used in a crime or illegally possessed. A firearm matching any one of these three criteria is defined as a “crime gun.” Per California Penal Code (PC) Section 11108.3, this information will be electronically forwarded to the National Tracing Center of the Federal Bureau of Alcohol, Tobacco and Firearms to aid in the identification and tracing of these firearms. 8022.3 CRITERIA Any gun that has been used in a crime, is suspected of being used in a crime, or is illegally possessed must be entered into AFS and the Firearms Supplemental Property Report shall be completed. Often times, firearms obtained by officers during an investigation will fall into this category. Firearms booked for safekeeping do not fall under this requirement. A stolen gun used and then left by the suspect at the scene of a crime would be entered as a crime gun, a “Locate” and as “Evidence.” Both forms shall be used for all entries relating to that firearm. Any found firearm will be classified as a crime gun. 8022.4 REQUIRED INFORMATION With AFS there are nine fields which must be used to enter a crime gun, in addition to the twelve fields used to describe the firearm. The name, DOB, and OLN# of the possessor are optional fields used when the suspect is known. When the possessor is unknown, such as when the gun is found at the scene of a crime, the fields may be left blank. If the possessor is later identified, records personnel may modify the AFS record to reflect this new information. Additionally, the officer will complete the Firearms Supplemental Property Report (pursuant to California AB 2001 and CPC 11108.3, see Attachment 2) and attach it to the crime report. The Firearms Supplemental Property Report consists of 32 fields of information in three sections to include: The Firearm Description Section, and Possessor/Associate Information, and finally, the Firearm Recovery Location Information fields will be completed if known. Crime Gun - A crime gun is any recovered firearm which has been used in a crime, suspected of being used in a crime, or is illegally possessed. Santa Ana Police Department Santa Ana PD Procedures Manual CRIME GUN ENTRY INTO THE AUTOMATED FIREARMS SYSTEM (AFS) Copyright Lexipol, LLC 2020/05/05, All Rights Reserved. Published with permission by Santa Ana Police DepartmentCRIME GUN ENTRY INTO THE AUTOMATED FIREARMS SYSTEM (AFS) - 28022.5 DESCRIPTION OF CRIME GUN FIELDS Name of Possessor Name of the possessor of the crime gun. Optional field Name Format: Last, First Middle Suffix Examples: Smith, John K; Garcia-White, Kim; Jones, David Jr; Cox, Mary Jo Possessor's Date of Birth Date of Birth of the possessor. Code the DOB/ YYYYMMDD (Y=Year, M=Month, D=Day) Optional Field Possessor's Operator's License Number Possessor's California Driver's License or Identification Number Position 1 is alpha character and the remaining positions must be numeric characters A Driver's License from another state must be entered in the MIS Field Optional Field Illegally Possessed Weapon? Indicates if the crime gun was an illegally possessed firearm Y=Yes, N=No, U=Unknown Mandatory for Crime Gun Weapon Reported Stolen? Indicates if a stolen record exists on the crime gun in AFS or NCIC Y=Yes, N=No Mandatory for Crime Gun NCIC Offense Code Original offense associated with the crime gun Must be a valid NCIC code See NCIC code Manual, Uniform Offense *MANDATORY* Santa Ana Police Department Santa Ana PD Procedures Manual CRIME GUN ENTRY INTO THE AUTOMATED FIREARMS SYSTEM (AFS) Copyright Lexipol, LLC 2020/05/05, All Rights Reserved. Published with permission by Santa Ana Police DepartmentCRIME GUN ENTRY INTO THE AUTOMATED FIREARMS SYSTEM (AFS) - 3Recovery Officer's Name Free-text field Enter Last Name,First Name of the recovery officer (e.g., NAME/ASH, JIM) Do not use a space between the comma and the first name Mandatory for Crime Gun City of Occurrence City where the crime gun was recovered Mandatory for Crime Gun County of Occurrence County where crime gun was recovered Use a valid CJIS County Code (01 through