Policy Text
Procedure
8007Santa Ana Police Department
Santa Ana PD Procedures Manual
Copyright Lexipol, LLC 2019/07/23, All Rights Reserved.
Published with permission by Santa Ana Police DepartmentMONTHLY PROJECTED OVERTIME (MPO)
AND MANDATORY OVERTIME (MO)
PROCEDURE - 1MONTHLY PROJECTED OVERTIME (MPO) AND
MANDATORY OVERTIME (MO) PROCEDURE
8007.1 PURPOSE
This procedure establishes guidelines for the calculation and distribution of Monthly Projected
Overtime, and establishes procedures for assigning Mandatory Overtime created based on
unfilled vacancies, Long Term Vacation, IOD or protected leaves, last minute illnesses or personal
necessity call-outs.
8007.2 BACKGROUND
The Communications Center operates 24 hours, 7 days a week. In order to provide the public
with expedited and efficient emergency services, it is vital shifts maintain a minimum staffing level
of qualified personnel available to meet the needs of the community.
Shift minimums are based on empirical data that determines the staffing needs by day of the
week and hour of the day. The assignment of personnel shall be accomplished through fair and
equitable practices. Minimum staffing levels are as follows:
Minimum Staffing (by day/hour)
Sun Mon-Thu Fri Sat
0600-1000 5 5 5 5
1000-1400 6 7 7 6Day shift
1400-1800 7 7 7 7
1800-2200 7 7 7 7
2200-0200 7 6 7 7Night shift
0200-0600 5 5 5 5
8007.2.1 MONTHLY PROJECTED OVERTIME (MPO)
Monthly projected overtime is derived during monthly scheduling. It is the total hours required to
meet minimum staffing levels on all shifts in Communications. This time may be due to training,
unfilled vacancies, Long Term Vacation, short-term monthly time-off requests, IOD and protected
leaves.
1.MPO time shall be published at a minimum of 10 days prior to the affected month.
2.The sign-up of this overtime shall be in accordance with the Communications Overtime
Procedure.
8007.2.2 MANDATORY OVERTIME (MO)
Non-Projected Overtime caused by last minute circumstances due to illnesses, personal necessity
and bereavement leaves are unpredictable and the need to replace personnel is unavoidable.
In these situations, it may be necessary to hold over or call in personnel to meet minimum
staffing. As outlined in the minimum staffing table, minimum staffing must be maintained to achieve
Santa Ana Police Department
Santa Ana PD Procedures Manual
MONTHLY PROJECTED OVERTIME (MPO) AND MANDATORY OVERTIME (MO)
PROCEDURE
Copyright Lexipol, LLC 2019/07/23, All Rights Reserved.
Published with permission by Santa Ana Police DepartmentMONTHLY PROJECTED OVERTIME (MPO)
AND MANDATORY OVERTIME (MO)
PROCEDURE - 2operational effectiveness. When it is determined overtime is needed, the on duty supervisor shall
do the following:
1.A text alert to “PDCommOTCallOut” and “OfficerOTcallout” notifying personnel that
overtime is available. The text shall indicate the date and hours needed. Personnel
who are not included in this text alert may be notified telephonically.
(a)Personnel on duty who may be subject to mandatory overtime shall be notified
as soon as possible so they can make the necessary preparations in the event
overtime is not taken.
2.In compliance with the Policy on Departmental Overtime, mandatory overtime shall not
exceed 3.5 hours before or following a full shift (12.5 hours) worked by an employee.
3.Supervisors shall have the discretion to determine the number of staff needed for
mandatory overtime coverage between the hours of 0200-1000 hours. Discretionary
decisions for more or less staff during these hours include, but are not limited to:
(a)Low activity levels between 0200-1000 hours may be a determining factor in
whether to mandate overtime. Conversely, significant activity, a major event,
or a holiday may require the supervisor to retain staff for mandatory overtime,
despite being at minimum staffing levels.
(b)Modifying lunch breaks so lunches can be taken earlier or later shall be
considered when determining the need to mandate overtime during the hours
of 0200-1000. Likewise, modification of assignments may be considered when
determining the need to mandate overtime.
4.Mandatory Overtime Rotation List:
(a)Each shift shall create and maintain a Mandatory Overtime list. The list shall be
maintained in the front of the overtime binder in the Supervisor’s office so it is
available for all to review.
(b)Employees subject to mandatory overtime shall be identified and announced for
each shift and will not be authorized to leave early unless an approved time-off
request was submitted prior to the overtime date.
(c)If a supervisor needs staff at the end of their shift, they may order staff from the
next shift to come in early to reach staffing levels. The early start will be counted
as mandatory overtime.
(d)If an employee is held over and on-duty 20 minutes after their shift has ended,
it will meet their mandatory overtime requirement, and their name will be placed
at the bottom of the rotation list.
(e)When considering part time employees for mandatory time, a review of their
affected workweek shall be done. If it is determined that by holding the employee
over, or calling them in,