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Procedure 3000Santa Ana Police Department Santa Ana PD Procedures Manual Copyright Lexipol, LLC 2025/10/10, All Rights Reserved. Published with permission by Santa Ana Police DepartmentBLUETEAM GUIDELINES - 1BLUETEAM GUIDELINES 3000.1 PURPOSE These guidelines will assist supervisors when completing a BlueTeam entry for Complaints, Officer Involved Traffic Collisions, Pursuits and Use of Force Incidents . Supervisors are required to complete all other aspects of these investigations and reviews as outlined in department policy and procedure. 3000.2 GENERAL PROCEDURES 3000.2.1 ADMINISTRATIVE REPORTS All Category I incidents require the completion of an Administrative Investigation. Additionally, a Commander may require an Administrative Investigation be completed for any BlueTeam, regardless of category level. The supervisor is required to attach the Administrative Report to the BlueTeam. There should be no hard copy of the Administrative Report once it has been attached to BlueTeam; however, the supervisor should ensure he/she signs the Administrative Report and uploads it in color. The supervisor is encouraged to retain a copy in his or her files until the Administrative Report has been approved via the chain of command. Once the Administrative Report has been forwarded through the chain of command in BlueTeam, Internal Affairs will assess the case and in instances where no discipline is being recommended, Inspectors will ensure the involved employees are contacted for their final signature and they will be given their copies as required. In situations where discipline (below termination) is recommended, a commander/manager will prepare the necessary copies to be served along with markers indicating where the employee shall sign. Once the the documents are signed by the involved employee, the signed version(s) shall be uploaded to the associated BlueTeam and the hard copies will be sent in a sealed envelope to Internal Affairs, who will be responsible for closing out the incident. 3000.2.2 COMPLAINT FORMS If a supervisor obtains a written complaint form from a subject, the form should be scanned and attached to the BlueTeam entry. The supervisor should send the hard copy in a sealed envelope to Internal Affairs. The Blue Team complaint entry should then be forwarded to the supervisor’s chain of command. 3000.2.3 BLUETEAM SUBMISSION TIME REQUIREMENTS The handling supervisor shall submit the initial BlueTeam entry by end of watch (EOW). A commander/manager may grant a one day extension if appropriate. However, if the information needed will take the supervisor past one day, the supervisor should enter as much information as known and submit to the Commander, who should return the entry to the supervisor pending additional information. Santa Ana Police Department Santa Ana PD Procedures Manual BLUETEAM GUIDELINES Copyright Lexipol, LLC 2025/10/10, All Rights Reserved. Published with permission by Santa Ana Police DepartmentBLUETEAM GUIDELINES - 2Unless prior approval from a commander/manager or above has been granted, completed BlueTeams, and all relevant documentation, shall be submitted to the affected commander/ manager no later than 30 days after the date of incident. Commanders/managers shall review and forward all received BlueTeams no later than 30 days after receipt. 3000.2.4 TRAINING If a determination is made for additional training, a “Training Recommended Form” should be completed and submitted to the Training Division via the chain of command.The training will be recorded in the employee’s training profile and placed in the employee’s Personnel File. A copy of any training placed in the employee’s Personnel File shall be provided to the involved employee. 3000.3 COMPLAINTS Personnel Complaints include any allegation of potential misconduct that, if true, would constitute a violation of department policy/procedure, Federal, State, local or administrative laws, rules, or regulations. 1.List the following information in the “Summary” section A.How was the complaint received B.Details of complaint C.Was interview recorded D.Was a Complaint Form filled out E.Subject’s demeanor F.Did individual agree to cooperate with the investigation G.Please indicate if there is more than one BlueTeam entry associated with this incident (i.e., BlueTeam entry 1 of 2) H.Please determine if the incident was within the policy or not. If the incident was not within policy, please attach a memorandum with additional information. 2.The supervisor should immediately contact his / her Commander (or Internal Affairs Commander if unavailable) as soon as possible if the allegation is criminal in nature or requires a prompt response. 3.If a complaint received during a use of force incident – Complete a BlueTeam Use of Force entry and BlueTeam Complaint entry. 4.Evidence – Book all complaint interviews (even if incriminating criminal statements were obtained) into evidence. 5.Routing – Scan and attach all related documents (complaint form, photos, video, etc.) to BlueTeam and send originals to Internal Affairs with the case number. Santa Ana Police Department Santa Ana PD Procedures Manual BLUETEAM GUIDELINES Copyright Lexipol, LLC 2025/10/10, All Rights Reserved. Published with permission by Santa Ana Police DepartmentBLUETEAM GUIDELINES - 33000.4 MISCELLANEOUS If a supervisor interviews a complainant and determines the complaint is one of service or procedure rather than misconduct, the supervisor will generate a Miscellaneous BlueTeam entry. The BlueTeam summary shall include the following information: 1.How was the complaint received 2.Details of the incident