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Procedure 2030Santa Ana Police Department Santa Ana PD Procedures Manual Copyright Lexipol, LLC 2019/09/03, All Rights Reserved. Published with permission by Santa Ana Police DepartmentSCHEDULING OF TRAINING DAYS AND TRAVEL TIME COMPENSATION - 1SCHEDULING OF TRAINING DAYS AND TRAVEL TIME COMPENSATION 2030.1 PURPOSE This procedure provides guidelines for the scheduling of department personnel for attendance at conferences, seminars, conventions, and outside training facilities. It also establishes a procedure regarding the compensation of employees for travel time to such locations outside the city limits. 2030.2 INTRODUCTION The Santa Ana Police Department shall schedule employees for attendance at conferences, seminars, conventions and training facilities within current established FLSA guidelines and regulations. All travel resulting from such attendance shall be compensated within these same regulations. 2030.3 DEFINITIONS 1.FLSA Work Period – Refers to a period of time beginning on a specific day of the week, at a specific time of the day, which continues for either 7 or 28-day work period, depending on the particular employee’s assigned classification. 2.Regular Working Hours – The hours an employee is regularly scheduled to begin and end his/her workday, during a specific work period. 3.Workday – Refers to the total hours an employee is scheduled to work on a specific day, during a specific FLSA work period as indicated by the Department’s scheduling system and/or official payroll documentation. 4.Work Time–Refers to time for which an employee is compensated at his/her base pay rate or overtime pay rate if applicable. 5.Work Schedule – Refers to a sequence of workdays and normal days off for a specific schedule within a given work period. 6.Non-Working Day – Refers to a day of the week, during a specific pay period, in which an employee is not scheduled to work. 7.Offsite Location – Refers to a training site, conference, seminar or convention, located outside the City limits. 8.Duty Station – Refers to the police department or other location in which the employee is directed to report for assigned duty. 9.Actual Travel Time – Refers to the time an employee actually spends traveling to and from a training site, conference, seminar or convention, located outside the City limits. 2030.4 ASSIGNMENTS OUTSIDE THE CITY LIMITS When employees are required to commute to an Off-Site location and attend training, conventions, conferences or seminars located outside the city limits, the following procedure shall apply: Santa Ana Police Department Santa Ana PD Procedures Manual SCHEDULING OF TRAINING DAYS AND TRAVEL TIME COMPENSATION Copyright Lexipol, LLC 2019/09/03, All Rights Reserved. Published with permission by Santa Ana Police DepartmentSCHEDULING OF TRAINING DAYS AND TRAVEL TIME COMPENSATION - 21.Upon conclusion of the scheduled training session, convention, conference or seminar, and when the employee’s time spent in attendance totals (8) hours or more, lunch excluded, the employee shall conclude his/her Workday at the Off-Site Location. In such instances, the employee shall not be required to reimburse the City for the time remaining, if any, in his/her regularly scheduled Workday. Employees shall not return to their Duty Station from the Offsite Location, if doing so would result in the payment of overtime, without first obtaining approval from a Watch Commander or Division Commander. 2.If an employee is ordered by a supervisor to return to his/her Duty Station at any time prior to the conclusion of the scheduled training session, convention, conference or seminar, the employee will proceed directly to his/her Duty Station and shall work all the time remaining in his/her regularly scheduled Workday and shall be compensated at his/ her regular straight time pay rate, unless time spent working exceeds the hours of his/ her regularly scheduled Workday. 3.When employees are ordered by a supervisor to return to their Duty Station upon conclusion of a scheduled training session, convention, conference or seminar, and time spent in attendance totals (8) hours or more, excluding lunch, they shall be paid at the overtime rate from the time the class concludes, and they begin traveling to their Duty Station, until the time they are dismissed from their duty station by a supervisor, or until their regularly scheduled shift begins. 4.When employees are ordered by a supervisor to return to their Duty Station after the conclusion of a scheduled training session, convention, conference or seminar, and time spent in attendance totals (8) hours or more, excluding lunch, they shall be paid at the overtime rate from the time in which they are notified and begin traveling to their Duty Station, until they return home, or until their regularly scheduled shift begins. 5.When the employee’s time spent in attendance totals less than (8) hours, lunch not included, the employee, with the approval of his/her supervisor, may choose to conclude his/her Workday at the Off-Site Location. In such instances, the employee shall subtract the time spent in attendance from (8) hours and use his/her “Time Off Bank” to reimburse the City for the difference. 6.Training sessions and required attendance at conventions, conferences or seminars can be of any duration in length. When the employee’s time spent in attendance, excluding lunch, exceeds the hours in his/her regularly scheduled Workday, the employee shall be entitled to overtime pay. 7.When an employee is authorized or directed by their supervisor, to report to the Department first, prior to driving a personal or