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Policy 1026Santa Ana Police Department Santa Ana PD Policy Manual Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Santa Ana Police DepartmentNepotism and Conflicting Relationships - 1Nepotism and Conflicting Relationships 1026.1 PURPOSE AND SCOPE The purpose of this policy is to ensure equal opportunity and effective employment practices by avoiding actual or perceived favoritism, discrimination or actual or potential conflicts of interest by or between members of this department. These employment practices include: recruiting, testing, hiring, compensation, assignment, use of facilities, access to training opportunities, supervision, performance appraisal, discipline and workplace safety and security. 1026.1.1 DEFINITIONS Business relationship - Serving as an employee, independent contractor, compensated consultant, owner, board member, shareholder, or investor in an outside business, company, partnership, corporation, venture or other transaction, where the Department employee’s annual interest, compensation, investment or obligation is greater than $250. Conflict of interest - Any actual, perceived or potential conflict in which it reasonably appears a department employee’s action, inaction or decisions are or may be influenced by the employee’s personal or business relationship. Nepotism - The practice of showing favoritism to relatives over others in appointment, employment, promotion or advancement by any public official in a position to influence these personnel decisions. Personal relationship - Includes marriage, cohabitation, dating or any other intimate relationship beyond mere friendship. Public official - A supervisor, officer or employee vested with authority by law, rule or regulation or to whom authority has been delegated. Relative - An employee’s parent, stepparent, spouse, domestic partner, significant other, child (natural, adopted or step), sibling, grandparent, niece or nephew, as defined in Santa Ana Municipal Code section 9-3.1. Subordinate - An employee who is subject to the temporary or ongoing direct or indirect authority of a supervisor. Supervisor - An employee who has temporary or ongoing direct or indirect authority over the actions, decisions, evaluation and/or performance of a subordinate employee. 1026.2 RESTRICTED DUTIES AND ASSIGNMENTS The Department will not prohibit all personal or business relationships between employees. However, in order to avoid nepotism or other inappropriate conflicts, the following reasonable restrictions shall apply ( Government Code § 12940): (a)Relationships within the Department are governed by the City's Anti-Fraternization Policy. See attachment: Anti-Fraternization Policy.pdf Santa Ana Police Department Santa Ana PD Policy Manual Nepotism and Conflicting Relationships Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Santa Ana Police DepartmentNepotism and Conflicting Relationships - 2(b)Employees are prohibited from participating in hiring, contributing to or recommending promotions, assignments, performance evaluations, transfers, discipline or other personnel decisions affecting an employee who is a relative or with whom they are involved in a personal or business relationship. (c)When possible, FTOs and other trainers will not be assigned to train relatives. FTOs and other trainers are prohibited from entering into or maintaining personal or business relationships with any employee they are assigned to train until such time as the training has been successfully completed and the employee is off probation. (d)To avoid actual or perceived conflicts of interest, members shall refrain from developing or maintaining personal or financial relationships with victims, witnesses or other individuals during the course of or as a direct result of any official contact. (e)Except as required in the performance of official duties or, in the case of immediate relatives, employees shall not develop or maintain personal or financial relationships with any individual they know or reasonably should know is under criminal investigation, is a convicted felon, parolee, fugitive or registered sex offender or who engages in violations of state or federal laws. 1026.2.1 EMPLOYEE RESPONSIBILITY Prior to entering into any personal or business relationship or other circumstance the employee knows or reasonably should know could create a conflict or other violation of this policy, the employee shall promptly notify his/her, uninvolved, next highest level of supervisor. When an employee is placed in circumstances that would require the employee to take enforcement action or provide official information or services to any relative or individual with whom the employee is involved in a personal or business relationship, the employee shall promptly notify his/her, uninvolved, immediate supervisor. In the event no uninvolved supervisor is immediately available, the employee shall promptly notify dispatch and request another uninvolved employee either relieve the involved employee or at a minimum remain present to witness the action. If an employee becomes aware of any violation of this policy, he/she shall immediately notify an uninvolved supervisor. 1026.2.2 SUPERVISOR'S RESPONSIBILITY Upon being notified of, or otherwise becoming aware of any circumstance that could result in or constitute an actual or potential violation of this policy, a supervisor shall take all reasonable steps to promptly mitigate or avoid such violations when possible. Supervisors shall also promptly notify the Chief of Police of such actual or potential violations through the chain of command. Santa Ana PD Policy Manual Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Santa Ana Police DepartmentAttachments - 3Attachments Attachment Santa Ana PD Policy Manual Copyright Lexipol, LLC 2021/03/19, All Rights Reserved. Published with permission by Santa Ana Police DepartmentAnti