Policy Text
Policy
1020Santa Ana Police Department
Santa Ana PD Policy Manual
Copyright Lexipol, LLC 2020/06/08, All Rights Reserved.
Published with permission by Santa Ana Police DepartmentDepartmental Overtime - 1Departmental Overtime
1020.1 PURPOSE AND SCOPE
It is the policy of the Santa Ana Police Department to compensate non-exempt salaried employees
who work authorized overtime either by payment of wages as agreed and in effect through the
Memorandum of Understanding (MOU), or by the allowance of accrual of compensatory time off.
In order to qualify for either, the employee must complete and submit a Request for Overtime
Payment as soon as practical after overtime is worked.
1020.1.1 DEPARTMENT POLICY
Because of the nature of police work, and the specific needs of the Department, a degree of
flexibility concerning overtime policies must be maintained.
Non-exempt employees are not authorized to volunteer work time to the Department. All requests
to work overtime shall be approved in advance by a supervisor. If circumstances do not permit
prior approval, then approval shall be sought as soon as practical during the overtime shift and in
no case later than the end of shift in which the overtime is worked.
The preferred method of payment for overtime worked is payment of wages at time and a half.
The Chief of Police may authorize periods during which payment by the allowance of accrual of
compensatory time off is approved in lieu of overtime payment. During these periods, the individual
employee may request compensatory time in lieu of receiving overtime payment, however, the
employee may not exceed the maximum number of hours allowed per their MOU.
1020.2 REQUEST FOR OVERTIME COMPENSATION
1020.2.1 EMPLOYEES RESPONSIBILITY
Employees shall complete the requests immediately after working the overtime and turn them in
to their immediate supervisor or the Watch Commander. Employees receiving on-call pay when
off duty shall submit overtime CHITs to their immediate supervisor in advance of their scheduled
on-call duty.
1020.2.2 SUPERVISORS RESPONSIBILITY
The supervisorshall verify that the overtime was worked before approving the request and entering
the overtime time hours worked into ISE (In-Time Scheduling Engine.)
After the entry has been made in ISE, the CHIT shall be forwarded to the employee's Commander/
Manager for final approval.
1020.2.3 COMMANDER/MANGER RESPONSIBILITY
Commanders/Managers shall review and approve CHIT. The Commander/Manager should verify
the account number provided is correct and the CHIT is complete and accurate. SEIU overtime
CHITs must note whether the overtime was mandatory or non-mandatory.
Santa Ana Police Department
Santa Ana PD Policy Manual
Departmental Overtime
Copyright Lexipol, LLC 2020/06/08, All Rights Reserved.
Published with permission by Santa Ana Police DepartmentDepartmental Overtime - 21020.3 ACCOUNTING FOR OVERTIME WORKED
Employees are required to record the actual time worked in an overtime status. If regular hours are
adjusted, the change must be noted on the overtime CHIT. In some cases, the MOU provides that
a minimum number of hours will be paid, (e.g., two hours for Court Appearance). The supervisor
will enter the total hours of overtime worked.
1020.3.1 ACCOUNTING FOR PORTIONS OF AN HOUR
When accounting for less than a full hour, time worked is posted in six minute increments.
1020.3.2 VARIATION IN TIME REPORTED
Where two or more employees are assigned to the same activity, case, or court trial and the
amount of time for which payment is requested varies from that reported by the other officer,
the Watch Commander or other approving supervisor may require each employee to include the
reason for the variation on the back of the CHIT.