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Policy 1019Santa Ana Police Department Santa Ana PD Policy Manual Copyright Lexipol, LLC 2020/06/08, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPayroll Records - 1Payroll Records 1019.1 POLICY The Santa Ana Police Department maintains timely and accurate payroll records. 1019.2 PURPOSE AND SCOPE This policy provides guidelines for the submission and processing of payroll records. Further guidance regarding payroll records can be found in the City's Timekeeping Roles and Responsibilities (Attached). Payroll records are submitted to PD Fiscal prior to payroll deadlines for the payment of wages. PD Fiscal will notify members of deadlines, via email, prior to the close of the designated pay period. 1019.2.1 RESPONSIBILITY FOR COMPLETION OF PAYROLL RECORDS Employees are responsible for the accurate and timely submission of payroll records for the payment of wages. Supervisors are responsible for reviewing and approving payroll records prior to the payroll deadline. 1019.2.2 TIME REQUIREMENTS All employees are paid on a semi-monthly basis on the 5th and 20th of each month, with certain adjustments for weekends and holidays. Payroll records shall be completed and submitted to PD Fiscal as directed in the semi-monthly Payroll Closing Deadline email distributed by PD Fiscal. 1019.3 ATTACHMENT See attachment: Payroll timekeeping policies and procedures.pdf 1019.4 RECORDS The Administration Bureau Commander shall ensure that accurate and timely payroll records are maintained as required by 29 CFR 516.2 for a minimum of three years (29 CFR 516.5). Santa Ana PD Policy Manual Copyright Lexipol, LLC 2020/06/08, All Rights Reserved. Published with permission by Santa Ana Police DepartmentAttachments - 2Attachments Attachment Santa Ana PD Policy Manual Copyright Lexipol, LLC 2020/06/08, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPayroll timekeeping policies and procedures.pdf - 3Payroll timekeeping policies and procedures.pdf Payroll timekeeping policies and procedures.pdf