doc_1004776

Policy 1018Santa Ana Police Department Santa Ana PD Policy Manual Copyright Lexipol, LLC 2025/02/26, All Rights Reserved. Published with permission by Santa Ana Police DepartmentLactation Break Policy - 1Lactation Break Policy 1018.1 PURPOSE AND SCOPE The purpose of this policy is to provide guidance regarding reasonable accommodations for lactating members (Labor Code § 1034). 1018.2 POLICY It is the policy of the Santa Ana Police Department to provide, in compliance with federal and state law, reasonable accommodations for lactating members. This includes break time and appropriate facilities to accommodate any member desiring to express breast milk for the member's nursing child (29 USC § 218d; 42 USC § 2000gg-1; 29 CFR 1636.3; Labor Code § 1030). 1018.3 LACTATION BREAK TIME A rest period should be permitted each time the member requires a lactation break (29 USC § 218d; 42 USC § 2000gg-1; 29 CFR 1636.3; Labor Code § 1030). In general, lactation breaks that cumulatively total 30 minutes or less during any four-hour work period or major portion of a four-hour work period would be considered reasonable. However, individual circumstances may require more or less time. Lactation breaks, if feasible, should be taken at the same time as the member's regularly scheduled rest or meal periods. While a reasonable effort will be made to provide additional time beyond authorized breaks, any such time exceeding regularly scheduled and paid break time will be unpaid (Labor Code § 1030). Members desiring to take a lactation break shall notify the dispatcher or a supervisor prior to taking such a break. Such breaks may be reasonably delayed if they would seriously disrupt department operations (Labor Code § 1032). Once a lactation break has been approved, the break should not be interrupted except for emergency or exigent circumstances. 1018.4 PRIVATE LOCATION The Department will make reasonable efforts to accommodate members with the use of an appropriate room or other location to express milk in private. Such room or place should be in proximity to the member's work area and shall be other than a bathroom or toilet stall. The location must be shielded from view, free from intrusion from coworkers and the public, and otherwise satisfy the requirements of federal and state law (29 USC § 218d; 42 USC § 2000gg-1; 29 CFR 1636.3; Labor Code § 1031). Members occupying such private areas shall either secure the door or otherwise make it clear to others that the area is occupied with a need for privacy. All other members should avoid interrupting a member during an authorized break, except to announce an emergency or other urgent circumstance. Santa Ana Police Department Santa Ana PD Policy Manual Lactation Break Policy Copyright Lexipol, LLC 2025/02/26, All Rights Reserved. Published with permission by Santa Ana Police DepartmentLactation Break Policy - 2Authorized lactation breaks for members assigned to the field may be taken at the nearest appropriate private area. 1018.5 STORAGE OF EXPRESSED MILK Any member storing expressed milk in any authorized refrigerated area within the Department shall clearly label it as such and shall remove it when the member's shift ends. 1018.5.1 STATE REQUIREMENTS Members have the right to request lactation accommodations. If a break time or location accommodation cannot be provided, the supervisor shall provide the member with a written response regarding the reasons for the determination (Labor Code § 1034). Lactation rooms or other locations should comply with the prescribed feature and access requirements of Labor Code § 1031. Members who believe that their rights have been violated under this policy or have been the subject of discrimination or retaliation for exercising or attempting to exercise their rights under this policy, are encouraged to follow the chain of command in reporting a violation, but may also file a complaint directly with the Labor Commissioner (Labor Code § 1033).