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Policy 433Santa Ana Police Department Santa Ana PD Policy Manual Copyright Lexipol, LLC 2022/11/22, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPatrol Schedule and Shift-Change - 1Patrol Schedule and Shift-Change 433.1 PURPOSE This policy provides guidelines for the deployment and scheduling of Patrol personnel assigned to the 3-12 work schedule. 433.2 POLICY It is the policy of the Santa Ana Police Department that patrol personnel, with the exception of Watch Commanders, are assigned a 3-12 work scheduled. 433.3 DEFINITIONS Shift: A 12.5-hour workday, which includes a thirty (30) minute, paid, meal period (see POA MOU). Patrol members are assigned to work one of three shifts. Hours may vary based on the needs of the organization. The general work hours are as follows: (a)Watch 1 (0530-1800) (b)Watch 2 (1400-0230) (c)Watch 3 (1800-0630 District Assignment: The geographical area of the City patrol personnel are assigned to work. The City is divided into four (4) geographic patrol districts with the following numbers and names: (a)District 1 - Westend (b)District 2 - Northeast (c)District 3 - Southeast (d)District 4 - Southcoast Deployment Period: One twenty-eight (28) day FLSA work period. Patrol personnel will work thirteen (13) shifts (162.5 hours) per Deployment Period. To comply with FLSA requirements, 2.5 hours of time-off will be credited to the time-off bank for each patrol member, per Deployment Period. The thirteen (13) shifts in a deployment period includes one (1) payback day, which will be scheduled on the same day of each deployment period. The payback day shall be scheduled in conjunction with a patrol member's regularly scheduled workweek (either before or after). Assignment Period: Typically one year consisting of thirteen (13) Deployment Periods, beginning in January. The Department reserves the right to increase or decrease the number of deployment periods within an assignment period as needed to meet Department needs. Scheduling Watch Commander: The Watch Commander assigned to conduct shift change signups and monthly scheduling. For the purposes of this policy, more than one Watch Commander may be assigned to assist with shift change signups and/or monthly scheduling. Santa Ana Police Department Santa Ana PD Policy Manual Patrol Schedule and Shift-Change Copyright Lexipol, LLC 2022/11/22, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPatrol Schedule and Shift-Change - 2433.4 SHIFT CHANGE AND ASSIGNMENTS Assignments are for one year, with shift change generally occurring in January. Before shift change, the assigned Watch Commander will conduct patrol signups. Every patrol member will have an opportunity to select their watch, district assignment, and/or preferred workdays. The Watch Commander(s) assigned to conduct signups shall utilize the following procedures: (a)Seniority lists will be posted in the Watch Commander's office for personnel review and to make any corrections, if needed. (b)The Scheduling Watch Commander shall email all sworn personnel advising of the impending shift change and request a Change of Assignment Form from personnel who desire to return to patrol. 1.The Scheduling Watch Commander shall set a deadline for the return of Change of Assignment Forms. Submission of Change of Assignment Forms after the deadline may result in rejection by the scheduling Watch Commander. (c)The Scheduling Watch Commander shall email all patrol personnel and attach a Contact Information Form for personnel to complete and return to the Watch Commander's office. 1.The Scheduling Watch Commander shall set a deadline for the return of Contact Information Forms. Submission of Contact Information Forms after the deadline may result in rejection by the scheduling Watch Commander. (d)The Scheduling Watch Commander will create and post the patrol scheduling template in the Watch Commander's office for personnel to review. Assignments listed in the patrol scheduling template will be based on current statistical workload analysis, and/ or other relevant data. Final approval of the scheduling template rests with the Field Operations Bureau Commander. (e)The Scheduling Watch Commander will initiate signups, based on seniority for time- in-grade, in the following order: 1.Watch Commanders 2.Station Supervisors 3.Sergeants 4.Corporals 5.Officers (f)Upon completion of signups, the Scheduling Watch Commander will make two copies of the completed Contact Information Forms and submit the copies to the Police Department Fiscal and Police Department Human Resources Divisions. The Scheduling Watch Commander shall ensure necessary entries are made into the Department's electronic scheduling system. 433.4.1 SHIFT BUMPING Any patrol member who will have completed thirteen (13) consecutive deployment periods on Watch III (nights/graveyard), and desires a transfer to Watch I or Watch II, but lacks the seniority Santa Ana Police Department Santa Ana PD Policy Manual Patrol Schedule and Shift-Change Copyright Lexipol, LLC 2022/11/22, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPatrol Schedule and Shift-Change - 3to do so, may request to "bump." To make the request, the patrol member must submit a memo requesting to come off of Graveyard, via his/her chain of command, to the Scheduling Watch Commander. The requesting member shall submit the memorandum by the first day of the October deployment