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Policy 349Santa Ana Police Department Santa Ana PD Policy Manual Copyright Lexipol, LLC 2020/05/05, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPolice Athletic Activities League - 1Police Athletic Activities League 349.1 PURPOSE This policy establishes guidelines for the operation of the Santa Ana Police Department's Police Athletic & Activities League (SAPAAL). 349.2 ORGANIZATIONAL STRUCTURE The SAPAAL shall be assigned to the Field Operations Bureau under the Support Division. The Support Division Commander will hold the administrative responsibilities for the SAPAAL. The daily operations of the SAPAAL are the responsibility of the SAPAAL Director under the approval of the Support Division Commander. 349.3 MEMBERSHIP The SAPAAL will obtain insurance for its participants through the City of Sant Ana (self-insured). The SAPAAL is open to any Santa Ana child between the ages of 7 and 12 regardless of sex, creed, color, or race. The number of participants will depend on adult staffing levels and the maximum occupancy of the SAPAAL building. The number of participants attending off-site trips will also be depend on adult staffing levels and the availability of transportation, length, and duration of the trip, age group suitability, type of activity, etc. 349.4 CONDUCT All SAPAAL personnel shall conduct themselves in accordance with the Standards of Conduct Policy. SAPAAL representatives should be familiar with the different SAPAAL programs so they can provide accurate and timely information to the public. A uniform clearly identifying the personnel assigned, as a Santa Ana PAAL representative must be worn at all times. Under most circumstances, personnel working/volunteering for SAPAAL event shall be under the direction of the SAPAAL Director. 349.5 REQUIREMENTS FOR TRIPS AND OUTINGS A minimum of two adults consisting of the SAPAAL Director and Assistant Director or the Director or Assistant Director and one SAPAAL adult employee, or the Director or Assistant Director and a SAPAAL mentor and/or one parent of a participating child are required for all trips and outings. Coed overnight activities require male and female adults consisting of the SAPAAL Director and Assistant Director or either the Director or Assistant Director and one SAPAAL adult employee, or the Director or Assistant Director and a SAPAAL volunteer and/or one parent of a participating child. (a)Male and female leaders shall have separate sleeping facilities. Married couples may share the same quarters if appropriate facilities are available. (b)Male and female children (participants) will not share the same sleeping facility. Santa Ana Police Department Santa Ana PD Policy Manual Police Athletic Activities League Copyright Lexipol, LLC 2020/05/05, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPolice Athletic Activities League - 2(c)Single-room or dormitory-type accommodations for SAPAAL units: Adults and children of the same gender may occupy dormitory or single-room accommodations, provided there is a minimum of two adults and four children. A minimum of one adult is required to be child-protection trained. Adults must establish separation barriers or privacy zones to keep their sleeping area and dressing area separated from the children’s area. (d)On trips and outings, where separate shower and restroom facilities are not available, separate times for male and female use should be scheduled. The buddy system should be used for restrooms by having one person wait outside the entrance, or provide occupied and unoccupied signs and/or inside door latches. Adult leaders need to respect the privacy of the children in situations where the children are changing clothes or taking showers, and intrude only in the event of an emergency. Adults must protect their own privacy in similar situations. (e)When staying in tents, no children will stay in the tent of an adult other than his or her parent or guardian. 349.6 ACCIDENTS Due to the nature of athletics and recreational activities accidents, injuries may occur. All volunteers, including students, shall sign a hold harmless agreement indemnifying the City, City employees and the Police Department from any and all liability. To help protect the involved parties, SAPAAL personnel shall not disclose any information about the cause(s) of an accident to anyone other than the SAPAAL Director, Assistant Director, SAPD Administrators, the City Attorney or the City’s Risk Manager. All requests for information shall be referred to the City’s Risk Management Department. In case of an injury: •Use proper first aid methods •Call for paramedics •Notify parent or guardian •Notify supervisor •Document the incident by completing a supervisory log. SAPAAL personnel injured while on duty shall follow the City’s accident reporting policy. 349.7 INCIDENTS/ACCIDENTS Common situations that may result in incidents/accidents include: •Lack of proper supervision •Poor maintenance •Unwise selection of activity •Insufficient protective devices Santa Ana Police Department Santa Ana PD Policy Manual Police Athletic Activities League Copyright Lexipol, LLC 2020/05/05, All Rights Reserved. Published with permission by Santa Ana Police DepartmentPolice Athletic Activities League - 3•Improper facility layout Awareness of dangerous/hazardous activities and conditions is imperative and employing safe practices are proven ways to prevent/reduce injuries. Proper supervision is required at all SAPAAL activities. Those providing supervision must be able to identify dangerous/hazardous situations and conditions including proper selection and participation in the activity taking into account the participant’s size, age, skills, and physical condition. Ade