Policy Text
Policy
209Santa Ana Police Department
Santa Ana PD Policy Manual
Copyright Lexipol, LLC 2020/03/16, All Rights Reserved.
Published with permission by Santa Ana Police DepartmentFacility Maintenance and Appearance - 1Facility Maintenance and Appearance
209.1 PURPOSE
This policy establishes standards for the maintenance, appearance, and condition of the police
facility and its furnishings.
209.2 POLICY
It is the policy of the Santa Ana Police Department to maintain its buildings, furnishings, and
equipment to the highest standards possible and to ensure their appearance reflects the skill and
professionalism of our employees.
209.3 POLICE FACILITY APPEARANCE
(a)Each member of the Santa Ana Police Department shall be responsible for the
cleanliness, appearance, and overall condition of their designated work area and
furnishings.
(b)Managers and supervisors shall be responsible for ensuring the proper condition of
work areas and furnishings under their command, and to ensure facility maintenance
standards are followed.
1.The Watch Commander shall be responsible for ensuring the proper condition
of the Interview/Detention Rooms on the Second Floor and shall ensure the
Roll Call, Report, Locker, Sleep Center, Patrol Sergeant's Rooms and Vehicle
Parking Structure are kept neat, clean, and orderly.
2.The Crimes Against Persons Commander shall be responsible for insuring the
proper condition of the Interview/Detention Rooms on the Third Floor.
(c)Developing Facility Maintenance and Appearance Standards - The Property &
Facilities Manager shall be responsible for developing standards relating to the
maintenance and appearance of the police facility, its furnishings, decorations,
grounds, and equipment.
1.The Property & Facilities Manager shall serve as an advisor to the Chief of Police
and the Senior Management Team assisting in the development, interpretation,
and application of the Facility Maintenance and Appearance Standards.
(a)Members of the Department seeking to add, change, alter, or modify
the facility, its furnishings, fixtures, or equipment shall process their
requests through the Property & Facilities Manager for consideration and
recommendation to the Senior Management Team.
209.4 FACILITY MAINTENANCE AND REPAIR
(a)The Property and Facilities Manager shall be responsible for coordinating the
maintenance and repair of the police facility, its furnishings, and equipment.
1.Any damage to the facility, equipment, or furnishings requiring professional
assistance (painter, electrician, plumber, etc.) to repair shall be reported, via
Santa Ana Police Department
Santa Ana PD Policy Manual
Facility Maintenance and Appearance
Copyright Lexipol, LLC 2020/03/16, All Rights Reserved.
Published with permission by Santa Ana Police DepartmentFacility Maintenance and Appearance - 2memorandum or email, through the appropriate chain of command to the
Property and Facilities Manager immediately upon its occurrence/discovery.
2.Any tangible dent, scratch, rip, tear, spill, or other damage to the facility or its
furnishings shall be reported, via memorandum, through the appropriate chain of
command to the Property & Facilities Division within 24 hours of its occurrence/
discovery.
209.5 MAINTENANCE AND APPEARANCE STANDARDS
(a)Workstations and office areas are to be kept neat, clean, and in an orderly condition
without clutter or unnecessarily exposed storage of paperwork, files, and/or other
materials.
(b)No items may be affixed to the walls, partitions, doors, lockers, or other surfaces of
the building without the prior approval of the affected Bureau Commander, except as
described below.
1.Any item affixed to a wall or partition such as photographs, pictures, diplomas,
certificates, posters, collectibles, etc., must be enclosed in an appropriate frame,
hung with an approved device and subject to the approval of the affected Division
Commander.
2.Decals, stickers, flyers, announcements, or any other item applied directly to the
furniture, windows, lockers, walls or partitions are not permitted.
3.Seasonal, holiday, or birthday decorations may be displayed during appropriate
times. However, no decorations should be affixed to the ceiling or light fixtures.
4.Items placed on top of overhead storage units contained within open workstation
areas but should be kept to a minimum.
(c)Disassembling, modifying, or moving workstations and/or furnishings may only be
performed by authorized personnel.
1.Requests to modify or move furnishings must be processed via memo, through
the Property and Facilities Division for appropriate action.
(d)The moderate consumption of food is permitted at individual workstations or offices,
however, employees are encouraged to eat their meals in designated areas. The
consumption of beverages is permitted throughout the facility provided appropriate
care is taken to avoid spillage and ensure the cleanliness of the area.
1.Individual employees are responsible for the immediate clean-up of any spills,
crumbs, or debris resulting from the consumption of food or beverage.
2.Banquets, meetings, or celebrations involving the serving and consumption
of food shall be limited to the Community Room, "Code 7 Cafe" lunchroom,
conference rooms, or other areas approved by the affected Bureau Commander.
(a)The manager/supervisor hosting the event shall be responsible for
ensuring the cleanliness of the facility at the event's conclusion.
(e)Live plants and/or flowers must be kept in appropriate containers and in moderate
quantity as approved by the affected Division Commander.
Santa Ana Police Department
Santa Ana PD Policy Manual
Facility Maintenance and Appearance
Copyright Lexipol, LLC 2020/03/16, All Rights Reserved.
Published with permission by Santa Ana Police DepartmentFacility Maintenance and Appearance - 31.Artificial plants, flowers, etc. may be displayed at individual workstations, offices,
or other areas.
(f)Live animals are