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Procedure 203Santa Ana Police Department Custody Procedure Manual Copyright Lexipol, LLC 2025/01/03, All Rights Reserved. Published with permission by Santa Ana Police DepartmentMandatory Overtime for Correctional Officers - 1Mandatory Overtime for Correctional Officers 203.1 MANDATORY OVERTIME FOR CORRECTIONAL OFFICERS In compliance with the Fair Labor Standards Act (FLSA), mandatory overtime (MOT) shall be limited to a maximum of 3.5 hours per shift, occurring either immediately before or immediately after an officer's normally scheduled work hours. Minimum staffing is based on the current conditions to ensure the safe and effective operation of the Jail. Adjustments will be made according to the specific needs and circumstances of each shift. A.Officer safety combined with jail operations are the primary considerations for maintaining appropriate staffing levels and mandating overtime. 1.The number of officers needed for mandatory overtime shall be determined by the Shift Supervisor. 2.Conditions affecting the number of officers required include, but are not limited to: (a)Mass bookings, major facility maintenance issues, or module disturbances may require the supervisor retain staff for mandatory overtime, irrespective of minimum staffing levels. (b)The operational feasibility of locking down housing units. B.MOT may be utilized when the affected shift is below minimum staffing levels or if an ordered transport detail (i.e. hospital guard or court run) is required. It does not apply to pre-scheduled transportation assignments. C.Pre-scheduled overtime shifts/transports will not be canceled in order to accommodate MOT. D.Officers must work a minimum of two hours to receive credit for MOT. E.Officers will not be required to work more than one (1) MOT shift per week unless an emergency situation arises affecting jail operations. In the event that additional MOT is necessary, the Correctional Supervisor will inform the Correctional Manager and Jail Administrator of the need to mandate officers more than once per week. F.Jail Transportation Officers (JTOs) assigned to an MOT transportation detail of under 3.5 hours may be assigned to other shift duties for the balance of the MOT period, as needed and at the discretion of the Shift Supervisor. G.JTOs assigned to an MOT transportation detail of less than 2 hours shall be given the opportunity to remain on duty to assist the affected shift until the 2-hour MOT minimum duration is reached. H.MOT Rotation List: 1.Each shift will maintain a mandatory overtime list. The list should be distributed to officers daily and should be readily available for review. 2.MOT shall be rotated based on the last date of the MOT assignment, with the oldest date being at the top of the list. Santa Ana Police Department Custody Procedure Manual Mandatory Overtime for Correctional Officers Copyright Lexipol, LLC 2025/01/03, All Rights Reserved. Published with permission by Santa Ana Police DepartmentMandatory Overtime for Correctional Officers - 2(a)Example: If Correctional Officer A was last assigned MOT one day ago and Correctional Officer B was last assigned mandatory OT five days ago, Correctional Officer B would be at the top of the list, followed by Correctional Officer A. 3.For each shift, the three officers at the top of the rotation shall be notified of their status as soon as is practicable. Those three officers will not be authorized to leave early unless a time-off request was submitted and approved prior to that day. 4.When the actual need for MOT is confirmed, the affected officers will be notified as soon as is practicable. 5.When MOT is needed, the first three officers on the mandatory list will be given the opportunity to work before the assignment is offered to other officers on the team. (a)Example: One MOT assignment is needed. The officer at the top of the list is assigned but desires to defer their MOT for another day. That officer is required to ask the officers in the #2 and #3 spots if they would like the MOT assignment before asking other officers on the team. If the #2 and #3 officers both decline, any other officer on the team may be asked if they wish to take the MOT assignment. (b)This format shall be followed regardless of how many MOT assignments are needed on a particular shift. If four MOT assignments are made, then the officers in the next two spots (#5 and #6) shall be asked to act as substitutes before the remainder of the team is asked. 6.When an officer works an MOT assignment, as the assigned officer or as a substitute, their name shall be rotated to the end of the MOT list. Officers volunteering for a MOT shift will have their names moved to the bottom of the list only once per week. 7.An officer may only defer MOT assignments through one cycle of their team's MOT list. The use of substitutes is not intended to indefinitely postpone one's MOT, but to provide an occasional alternative in instances of personal scheduling conflicts.