Policy Text
Roll Call Training Bulletin
Produced by: Dispatch supervisor Kelly Joy, Communications Center Daniel Hahn , Chief of Police
Prepared by: Of ficer Rose Cabrera , PSU Volume 87
Unencrypted Radio Communications
12-30-20
Radio communications are regulated by policies and procedures established by the Federal Bureau
of Investigation (FBI) and the California Department of Justice (DOJ) that aim to protect Criminal
Justice Information (CJI) and Personal Identifying Information (PII).
California law defines PII as an individual’s first name, or first initial, and last name in combination
with any one or more specific data elements. See table below for combinations that constitute PII.
Individual Name Data Element
Last Name and First Name
(Doe, John or John Doe)
Or
Last Name and First Initial
(Doe, J or J. Doe) • Driver license number (DL)
• Identification card number (ID)
• Social security number (SSN)
• Passport number
• Military ID number
• Other government -issued
documents
Broadcast ing over the air any combination of information from the left and right columns above in a
single radio transmissio n is a violation of FBI CJIS Security Policy sections 5.10 and 5.13 and CLETS
PPP section 1.6.4 .
In order to comply with DOJ Information Bulletin CJIS 20 -09, anyone broadcasting PII on an
unencrypted radio frequency must break up PII into multiple radio transmissions. Refer to the
procedures below .
Procedure when querying a driver’s license/identification by name and date of birth:
Unit: “MOTOR88, 978 by name.”
Dispatch/warrants radio: “MOTOR88, go ahead with 978.
Unit: “MOTOR88, DOE.” break, <unkey the mic>
Unit: “MOTOR88, JOHN. DOB 01.01.01”
Dispatch/warrants radio: “MOTOR88, your 978 last of Doe comes back valid to A12 34567.”
Procedure when querying a driver’s license/identification by number :
Unit: “ MOTOR88 , 978 by number. ”
Dispatch/warrants radio: MOTOR88 , go ahead with 978. ”
Unit: “ MOTOR88 , A1234567 .”
Roll Call Training Bulletin
Produced by: Dispatch supervisor Kelly Joy, Communications Center Daniel Hahn , Chief of Police
Prepared by: Of ficer Rose Cabrera , PSU Volume 87
Dispatch/warrants radio: “MOTOR88 , your 978 A1234567 comes back suspended effective 01.01.02
authority 13365 to the last of Doe .” <break, unkey mic>
Dispatch/warrants radio: “MOTOR88 , first of John. ”
Additional information such as address, date of birth, and physical descriptors should only be
provided when requested through a separate transmission.
Procedure when requesting the address information from driver’s license/identification
inquiry :
Unit: “MOTOR88: Can you advise of address on 978?”
Dispatch/warrants radio: “ MOTOR88 , address on 978 is 5770 ” <break, unkey mic>
Dispatch/warrants radio : “MOTOR88 , Freeport Blvd, Sacramento. ”
Address information should be limited to the city and first three characters of the street address when
given in a single transmission in order to limit PII over the radio, unless exigent circumstances exist. If
the full address must be given over the radio, the numeric must be in a separate radio transmission
than the rest of the address.
CJI should be requested via Mobile Data Computer (MDC ) or phone in most circumstances. If CJI
must be requested by radio , refer to the procedures below .
Procedure when requesting the CJI on a person with no history or flags:
Unit: “MOTOR88: Can you run subject by name/xref?”
Dispatch/Warrant radio: “Motor88 go ahead”
Unit: “Motor88, Last of Doe <break, unkey mic>
Unit: “Motor88, first of John dob 01.01.2020”
Dispatch/Warrants Radio: “Motor88, negative remarks on your subject last of Doe”
Procedure when requesting the CJI on a p erson with history or flags:
Unit: “MOTOR88: Can you run subject by name/xref?”
Dispatch/Warrant radio: “Motor88 go ahead”
Unit: “Motor88, Last of Doe <break, unkey mic>
Unit: “Motor88, first of John dob 01.01.2020”
Dispatch/Warrants Radio: “Motor88, for your subject last of Doe check your mobile cad or call in”
When calling into Warrants Radio , officers will contact 916-808-0611. When calling into the
Communications Center, officers will contact 916-732-0111.
Roll Call Training Bulletin
Produced by: Dispatch supervisor Kelly Joy, Communications Center Daniel Hahn , Chief of Police
Prepared by: Of ficer Rose Cabrera , PSU Volume 87
If exigent circumstances exist related to peace officer safety or the safety of the public , a peace
officer may provide information in one transmission to all ow for the broadcast ing of identifying
information and/or to aid in locating a potential suspect (e.g. an officer requesting additional units due
to someone being uncooperative, foot pursuit , vehicle pursuit , weapons calls, or other felonies in
progress th at jeopardize the safety of the peace officer and/or the safety of the public . Once