Policy Text
Roll Call Training Bulletin
Produced by: Officer Dillon Bortmas , East/Central Problem Oriented Policing Team
Prepared by: Of ficer Mark Kimble, PSU Katherine Lester , Chief o f Police
Volume 25 -7
Text Browse Feature
09-16-2025
USING THE TEXT BROWSE TOOL IN VERSADEX (RMS)
What is Text Browse?
The Text Browse tool helps you quickly search for keywords or phrases inside any text report (e.g., narratives,
supplements, follow -ups, and CAD calls ) stored in RMS. It’s useful for looking up past cases, names, topics, or
any detail related to ongoing investigations.
Step -by-Step: How to Search Text Documents
1. Open the Text Browse tool:
o From the Main tab on the RMS desktop, click the Text Browse button.
Roll Call Training Bulletin
Produced by: Officer Dillon Bortmas, East/Central Problem Oriented Policing Team
Prepared by: Officer Mark Kimble, PSU Katherine Lester, Chief o f Police
Volume 25 -7
o Then click All Text to open the Text Search screen.
2. Enter Your Search:
o In the Search for field, type the word or phrase you’re looking for (e.g., "domestic", "blue
Honda", or “#stolenbike”).
o Names can also be searched, and reports that the individual is associated with will return as
well as when that name was searched in the Mobile Data Terminal.
o The “wand” icon next to the search field is also capable of searching for “exact phrase” to
narrow down the results.
3. Use Search Filters (optional):
o You can narrow results using filters to search :
Author (who wrote it)
Event type (e.g., burglary, traffic stop)
Date range
Jurisdiction
o To access these filters, check the Advanced box.
Roll Call Training Bulletin
Produced by: Officer Dillon Bortmas, East/Central Problem Oriented Policing Team
Prepared by: Officer Mark Kimble, PSU Katherine Lester, Chief o f Police
Volume 25 -7
4. Search Templates:
o Choose a “TEMPLATE” to search
Fill in the template data to search ( i.e., name of: SMITH) . When searching for common
names (for example, SMITH), best results will come by providing a specific date range .
Advanced search options are available for Templates to narrow results.
Roll Call Training Bulletin
Produced by: Officer Dillon Bortmas, East/Central Problem Oriented Policing Team
Prepared by: Officer Mark Kimble, PSU Katherine Lester, Chief o f Police
Volume 25 -7
Roll Call Training Bulletin
Produced by: Officer Dillon Bortmas, East/Central Problem Oriented Policing Team
Prepared by: Officer Mark Kimble, PSU Katherine Lester, Chief o f Police
Volume 25 -7
5. Search Text by General Criteria:
Roll Call Training Bulletin
Produced by: Officer Dillon Bortmas, East/Central Problem Oriented Policing Team
Prepared by: Officer Mark Kimble, PSU Katherine Lester, Chief o f Police
Volume 25 -7
6. Customize your search area:
o By default, the system searches both the subject and body of each document.
o You can uncheck if you only want to search one part.
7. Click "Search" to run your query.
Viewing the Results
o The system will show a list of the best 100 matches (you can increase to 500 or more if needed).
o
o When you click on a result, the document opens on the right side.
o Your search word(s) will be highlighted in yellow to help you spot them quickly.
o Double- click a result to open the full text document in detail.
o
o Click the Preview button if you need to print it.
Roll Call Training Bulletin
Produced by: Officer Dillon Bortmas, East/Central Problem Oriented Policing Team
Prepared by: Officer Mark Kimble, PSU Katherine Lester, Chief o f Police
Volume 25 -7
Tips and Tricks
o Ctrl + F: To search within a text document (like in a browser), press Ctrl + F to find specific words fast.
o Search Operators: Use special search tools (like AND, OR, quotation marks) for better accuracy. Click
Search Assist for help.
o Hashtags (#): Use hashtags in reports to group related cases (e.g., #narcotics, #surveillance). You can
later search for that hashtag.
o At symbol (@): Use @ to tag people or groups (e.g., @CIDteam). This helps teams find relevant text
later.
Why It’s Useful for You
o Find similar cases or suspects quickly.
o Track patterns like repeat offenders or crime trends.
o Pull up old narratives without guessing report numbers.
o Tag and organize important case info with # and @.