Policy Text
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
GO 430.03
Page 1 of 4
410.02
EQUIPMENT REPLACEMENT, REPAIR AND TURN -IN
02-23-17
PURPOSE
The purpose of this order is to outline procedures for the replacement, repair , and return of
equipment.
POLICY
It shall be the policy of the Sacramento Police Department to replace or repair equipment damaged
or lost in the course of employment and to collect equipment from employees who are on an
extended absence from duty, reassigned, separated from service, or terminated.
PROCEDURE
A. DEFINITIONS
1. EQUIPMENT – includes personal equipment, safety equipment, and other Department
equipment.
2. SAFETY EQUIPMENT – Items purchased and owned by the City but issued to the employee
on a contractual basis to be used in the course of employment (e.g. weapons issued by the
City to the employee).
3. OTHER DEPARTMENTAL EQUIPMENT – Items purchased and owned by the City not
defined as safety equipment that are loaned to the employee on a temporary basis to be used
in the course of em ployment (e.g. police vehicles, pagers, special weapons, badges, keys,
card keys, and equipment checked out on a temporary basis).
4. PERSONAL EQUIPMENT – Items purchased and owned by employees but worn or carried in
the course of employment (e.g. eyeglasses, hearing aids, dentures, watches, and personal
professional equipment or articles of clothing not purchased by the City).
5. REPAIR OR REPLACEMENT – The choice to either repair or replace these items shall rest
with the City.
B. GENERAL
1. The Department shall replace or repair departmental equipment damaged, lost, or stolen during
the course of employment.
a. Employees using equipment or property of the City shall be held responsible for its proper
care and use.
b. Employees shall promptly submit a City of Sacramento Incident/Loss Report (red bordered)
Form (RM3) to their immediate supervisor when any property or equipment assigned to
them is lost, damaged, or is in an unserviceable condition.
2. Employees losing issued items of equipment shall be required to explain the circumstances of
such loss and take all suitable measures to recover them. A Crime Report (SPD 100) shall be
completed if the equipment was stolen.
3. The supervisor of the requesting employee shall review the circumstances of the incident and
take correctiv e or disciplinary action, if appropriate.
a. When items of safety equipment are damaged, lost, or stolen through employee
negligence or intentional misconduct, disciplinary action may be taken against the
employee under Civil Service Board Rule 12.2(p).
b. If disciplinary action is recommended, a copy shall be sent to the Internal Affairs Division
(IAD) by the O ffice Chief. IAD shall initiate an investigation.
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
GO 430.03
Page 2 of 4
C. SAFETY EQUIPMENT
1. The Department shall replace safety equipment of officers in an expeditious manner.
Employees shall submit a completed red bordered form, signed by their supervisor, to the
Evidence and Property Section (EPS) Armory. This request shall list the item(s) to be
replaced and the reason for such replacement.
2. The original red bordered form shal l be attached to the employee's Employee Equipment
Inventory (SPD 175) maintained at the EPS. A copy of the red bordered form shall be routed
to the requesting employee's Office C hief, if requested by the employee's supervisor.
D. OTHER DEPARTMENTAL EQUIPMENT
1. Additional items of equipment may be worn or carried, subject to the approval of the
employee's O ffice Chief. The method of approval for additional items of equipment shall be
established by individual office chiefs.
2. Lost identification cards shall be documented per GO 380.02. City -issued gasoline credit
cards shall be re -issued per GO 420.03.
E. PERSONAL EQUIPMENT
1. The Department shall repair or replace damaged uniform items (including clothing of
personnel assigned to plainclothes assignment s) and persona l property damaged, lost, or
stolen in the course of employment and performance of their duties witho ut fault or
negligence on the part of the employee. This policy applies to both sworn and civilian
employees.
2. Ordinary wear and tear reimbursement/replacem ent shall be authorized only when
extraordinary damage is caused in the line of duty.
3. Upon acceptance of a claim, the City shall not be liable beyond the actual cash value of the
property at the time any loss or damage occurs.
a. The loss or damage shall be a scertained or estimated according to such actual cash value
with proper deduction for depreciation, however caused, and shall in no event exceed
what it would then cost to repair or replace the same with material of like kind or quality.
b. Deduction for depr eciation shall be calculated at the rate of 10% per year from date of
purchase of lost or damaged items.
4. If employees acquire any right of action against any individual, firm , or corporation for loss or
damage to property covered by this order, they shall assign and transfer to the City, at the
City's option, all such rights of action to t he extent of the amount paid and shall permit suit to
be brought in the employee's name under the direction of and at the expense of the City.
5. Liability Limits
a. Notwithstan ding