Policy Text
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
GO 320.04
Page 1 of 2
320.04
COMPUTER ACCESS/SECURITY AUTHORIZATION
03-09-17
PURPOSE
The purpose of this order is to establish procedures for providing and withdrawing access and basic
attributes to the Department computer systems and for issuing badge/identification numbers to new
employees.
POLICY
It shall be the policy of the Sacramento Police Department to ensure personnel are provided access to
computer systems consistent with the requirements of their duties.
PROCEDURE
A. COMPUTER ACCESS
1. The Personnel Services Division (PSD) shall request computer access via e -mail for new
employees during the hiring process.
2. The Volunteer in Police Services (VIPS) Coordinator shall determine the need and request
computer access via e -mail for all volunteers.
3. The level of computer access provided shall be based on the employee’s or volunteer’s job
assignment and responsibilit ies.
4. All new employee's/volunteer's personal information, including physical descriptors and
identifiers, shall be entered in the Sacramento County CJIS system, and a security remark in
that system will be generated for all Sacramento Police Department p ersonnel.
5. A general level of security control (Control Code "1") an d a password shall be assigned to all
employees who will be using the CJIS Known Person system
B. UPDATING/REMOVING COMPUTER ACCESS
1. The Personnel Services Division (PSD) shall
a. Notify the P ublic Safety Information Technology (P SIT) Section when an employee ’s badge
number or rank changes.
b. Submit a request to PSIT to have the employee’s computer access updated/revoked when
employees are promoted, leave the Department , or are terminated.
2. Intern al Affairs Division (IAD) shall
a. Submit a request to PSIT to have the employee ’s computer access revoked when
Department employees are placed on administrative leave.
b. Request that PSIT restore the employee ’s computer access when the employee is returned
to duty .
3. PSIT shall
a. Provide additional access or remove computer access for each employee/volunteer based
on authorization by a Lieutenant or above.
b. Re-evaluate and adjust computer access when employees or volunteers are moved to
another section.
C. BADGE/IDENTIFICATION NUMBERS
1. Newly assigned personnel shall be issued badge/ID numbe rs to permit access to various
Department facilities and computer systems.
2. The PSD shall
a. Issue badge /ID numbers to permit access to various Department facilities and comput er
systems.
b. Direct all personnel to the ID unit for their ID cards.
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
GO 320.04
Page 2 of 2
c. Assign badge numbers to reserve police officers.
3. The VIPS coordinator shall
a. Assign badge/ID number s for new volunteers .
b. Direct all volunteers to the ID unit for their ID cards.
4. Protected b locks of badge numbers shall no longer be necessary except when metal badges
are issued and greater control is necessary. The current classification requiring protected
blocks of numbers are
a. Sworn personnel – 0000 -5999
b. Dispatchers (and supervisors) – 6000 -6199
c. Police Records Assistants (and supervisors) – 6200 -6299
d. Community Service Officers – 8100 -8199
e. Reserve Officers – 7700 -7999
f. To distinguish volunteers from permanent employees, volunteers shall receive ID numbers
that begin with the letter “ V” (example : V0001).