Policy Text
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
G.O. 260.01
1 OF 3
260.01
TRAVEL/TRAINING REQUESTS
04-06-06
PURPOSE
The purpose of this order is to establish procedures for facilitating travel and providing ongoing training
for employees.
POLICY
It shall be the policy of the Sacr amento Police Department to prov ide training for employees that
improves the skills, knowledge, and abiliti es of employees and benefits the Department.
PROCEDUREA. DEFINITIONS
1. TRAINING - An activity wh ich directly results in the improved skills, knowledge, and
abilities of the individual employee, and thus can be considered beneficial to the
Department as a whole. Training shall be defined by the following activities:
a. Formal courses, seminars, or conferences of an educational or skill improvement
nature, whether sponsored and instructed internally, or conducted by another
organization or educational institution, and irrespective of the geographic location
of the event.
b. Surveys of other law enforcement agencie s which involve an expense to the City
for lodging or travel, excluding costs re lated to the use of a City vehicle.
2. TRAVEL - The movement of an employee to a location outside Sacramento County and
West Sacramento on official business, including training.
B. GENERAL GUIDELINES
1. Employees shall not sustain personal financ ial loss for reasonable and necessary costs
as the result of representing the City.
2. The City will not reimburse any expense asso ciated with travel without prior Department
approval.
3. All travel or training, regardless of co st or duration, shall be submitted on a Travel and
Training Request (SPD 430) and forwarded through the employee's chain of command to
the Fiscal Section.
4. All commercial travel shall be booked by the Travel Coordinator in the Fiscal Section.
a. Deviations from arrangements made by the Travel Coordinator must be
coordinated with the Travel Coordinator and pre-approved by the appropriate
Office Chief or designee. Without prio r approval, employees may be responsible
for all costs associated with the change in travel arrangements.
b. Employees shall contact the Travel Coordinator before t he travel/training dates to
cancel existing reserv ations as necessary.
5. SPD 430s shall be submitted as early as pos sible and at least twenty (20) working days
before departure.
6. Under normal circumstances, a travel advance will be available before the start of the
trip.
7. Employees shall submit travel receipts to t he Travel Coordinator within five (5) working
days of completion of the trip. Reimbursement requests not returned within this time limit
may not be honored. Receipts shall be submitted and, unless prepaid by the City, are required for lodging, registration, transportation (car rental, taxi, shuttle bus to and from
airport), and other related expenses. Rece ipts are not required for meal expenses.
8. Employees who fail to return travel advances in excess of claimed expenses within the
above time limit may be subjec t to disciplinary action.
9. Travel for transportation of prisoners s hall be subject to the same requirements.
10. Allowable travel expenses include:
a. meals.b. standard lodging.
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
G.O. 260.01
2 OF 3c. registration.
d. essential Internet connection.e. taxi or shuttle (to and from airport).
f. other related travel expenses may be reimbursed with appropriate receipts. With
prior approval, transportation by personal vehicle shall be reimbursed at current
rate per mile, not to exceed the current ai rfare if air travel is available to the
location.
11. Only the registration fee shall be reimbur sed when a training course or seminar is
conducted within the Sacramento County and West Sacramento area.
12. Expenses for trips under $100 shall be reimbursed from the Petty Cash Fund on
submission of an SPD 430 and receipts to the Travel Coordinator.
C. TRAINING
1. Training Requests
a. Employees shall submit all training r equests to their immediate supervisor on an
SPD 430, accompanied by all available in formation regarding the travel/training.
Incomplete requests will be returned to the employee.
b. Upon receiving the supervisor's verbal a pproval, the employee shall make initial
contact with the training agency/business to reserve a space for the course.
c. After approval/denial, the Office Chief shall forward the form to the Travel
Coordinator (all requests, whether approv ed or denied, must be forwarded to the
Fiscal Section).
d. The Travel Coordinator shall complete the fiscal portion of the SPD 430 with
estimated costs and forward a copy to the requesting employee's Office Budget
Coordinator and the Training Section, Office of Technical Services.
e. If the request was approved, the Fiscal Se ction shall send a copy of the approved
SPD 430 with a Course Evaluation Form (SPD 72) to the requesting employee. If
the request was denied, only the SPD 4 30 shall be forwarded to the employee.
f. The Fiscal Section shall prepare the 2.273 (POST Reimbursement Form) when
applicable.
g. When applicable, the employee shall give the POST form 2.273 to the instructor
at the beginning of the training period.
h. In-house training sponsored by the City of Sacramento also requires completion
of an approved SPD 430 with an approv ed “Individual Training Nomination Form”
attached.
2. Upon completion of the training as signment, the employee shall submit:
a. an SPD 72, through the chain of command