Policy Text
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
GO 256.01
Page 1 of 2
256.01
ADDRESS AND TELEPHONE CHANGES
12-12-12
PURPOSE
The purpose of this order is to establish procedures for emergency notification, maintenance, and release of
employee residence address and telephone information.
POLICY
It shall be the policy of the Sacramento Police Department to ensure accuracy and confidentiality of
employees' home telephone numbers and residence addresses.
PROCEDURE
A. EMPLOYEE RESPONSIBILITY
1. Employees shall maintain current residence addresses and telephone numbers on file in accordance
with current Civil Service Board rules.
2. Employees shall complete an Employee Information Notification Card (SPD 552) upon employment
with the Department.
a. Employees shall complete a new SPD 552 and Ci ty of Sacramento Change of Address/Phone
form as soon as practical when an address or telephone number change is made.
b. The original SPD 552 and the City of Sacramento Change of Address/Phone form shall be
forwarded to the Personnel Services Division (PSD). Prior to forwarding the original SPD 552 to
the PSD, employees shall make a copy for their Division files and the Communications Division.
c. Employees shall annually review their card for currency and initial as appropriate.
3. The PSD shall be the central source for employee address and telephone information and shall
disseminate all current information to the respective divisions on a regular basis.
4. Employees shall indicate a telephone number and addr ess where they reside. Employees shall not
indicate an answering service, such as a parent 's residence and/or telephone number where the
employee does not actually reside. A mailing address s hall be noted if it is different from the home
address.
5. If an employees moves while on military leave, sick leave, vacation, or injured on duty leave they shall
complete an SPD 552 upon return to work.
6. Employees who need another employee's contact information during regular business hours, Monday
through Friday 0800 -1700 hours, shall contact t he employee's division for the information.
B. RELEASE OF INFORMATION
1. Confidential personal information shall not be released to anyone who is not a Police Department
employee. Every attempt shall be made to protect the confidentiality of employees' personal contact
information.
2. When an employee requests another employee 's home telephone number over the telephone, the
person giving out the information shall verify beyond any doubt the requestor is authorized to have the
information.
a.
b. If the person releasing the information is satisfied the requestor is authorized to have the
information, it may be released. However, if not satisfied, the information shall not be released.
c. If the requestor is not authorized to receive the information, the requestor's phone number may be
forwarded to the employee the requestor desires to contact.
3. The Communications Division shall not be used as an answering service for personal calls. If it is
necessary for employees to give a business telephone number for doctor's appointments, messages,
etc., they shall list the number for their respective assignment and not the number of the Communications Division.
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
GO 256.01
Page 2 of 2
C. EMPLOYEE LOCATION ROSTER
1. Personnel Services Division, shall be responsible for the completion and distribution of the Department
Employee Location Roster. Updated rosters shall be distributed February and August of each year.
2. The Employee Location Roster shall contain the following information:
a. Alphabetical listing of all employees
b. Home address, city, zip code c. Home phone number
d. Work extension
e. Badge or ID number f. Organization assignment.
3. The employee location roster is a confidential document and shall only be distributed to the Division
Representatives and above. The roster shall not be distributed without the authorization of the
Captain assigned to the Office of the Chief.