Policy Text
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
GO 252.01
Page 1 of 2
252.01
TIME CHARGING
3-16-18
PURPOSE
The purpose of this order is to establish procedures for the timely compensation of employees and to
accurately apportion work hours to the function performed.
POLICY
It shall be the policy of the Sacramento Police Department that each employee be compensated for
services rendered in a timely manner and in accordance with applicable labor agreements, salary
schedules , and/or Civil Service Rules and Regulations , and that the work hours for these services be
apportioned with reasonable accuracy to the function performed.
PROCEDURE
A. GENERAL
1. eCAPS is the designated computer payroll system.
2. Employees are responsible for the accuracy and completeness of their time entr ies.
3. Supervisors are responsible for ensuring the accuracy and completeness of their employees’
entries .
4. Paycheck errors shall be corrected only when verified by the Department.
B. TIMEKEEPING
1. At the completion of each week, employees shall
a. Review all activities for that week.
b. Input hours worked, Time Reporting Code , and Program CD (if necessary) for each day
worked. NOTE: Hours representing time off and excused hours shall be submitted without
Program CD code.
2. As employees complete their last shift before the close of the payroll week (Friday at midnight), they s hall review their entries for accuracy.
C. SUPERVISORS
1. Supervisors shall verify all entries are accurately inputted into eCAPS
2. Supervisors shall address i ncorrect or incomplete entries with the employee
3. Timesheets are to be completed, submitted, and approved by a supervisor by 1700 hours on the
Monday of each week.
D. COMPENSATION
1. Employees shall be compensated for work per their applicable labor agreement and/or salary
schedule/resolution.
2. Out-of-class compensation
a. Out-of-class compensation shall be paid only when authorized by a lieutenant or higher rank
(sworn personnel) or by the section head (civilian personnel) to maintain the efficient operation of the Department.
b. To receive this premium payment, employees shall enter the applicable Program CD code
and the appropriate Time Reporting Code based on the out -of-class percentage approved
for th e assignment.
3. Shift differentials
a. Shift differential shall be paid per the applicable labor agreement and/or salary
schedule/resolution.
b. Employees earning swing or night shift differential shall enter the appropriate event type on
the timesheet as follows:
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
GO 252.01
Page 2 of 2
(1) SS1 hours – Swing Shift Premium
(2) SST hours – Swing Shift Training Premium
(3) NS1 hours – Night Shift Premium
(4) NST hours – Night Shift Training Premium
4. On-call allowance
a. On-call allowance shall be authorized by the employee's office chief and provided for those
employees required to be on call for emergency work.
b. These periods of on -call status shall be entered in the Time Reporting Code section and
shall be designated on the timesheet by either Time Reporting Code “STB” or “SBY.”
5. Overtime for employees working in e xcess of a 40 -hour workweek
a. Court overtime shall be entered in eCAPS and a notation made in the comment bubble with the court appearance information.
b. Regular overtim e shall be entered in eCAPS and a notation made in the comment bubble
with the details of the overtime.
E. EARNED TIME OFF
Earned time off shall be compensated per the applicable labor agreement, Civil Service Rules and Regulations, and/or City Code when appr oved by the employee's immediate supervisor.