Policy Text
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
G.O 251.04
Page 1 of 2
GO 251 .04
TIME OFF MANAGEMENT
03-07-16
PURPOSE
The purpose of this order is to establish procedures for requesting time off.
POLICY
It shall be the policy of t he Sacramento Police Department to distribute/ grant time off requests evenly
throughout the year .
PROCEDURE
A. GENERAL
1. Vacation sign -ups shall be completed annually and in 40 -hour increments per applicable labor
agreements.
2. Employees with accrued vacation hours may reques t to use them in available slots fol lowing the
sign-ups of all members in the employee’s UNIT/DIVISION w ith approval of the Watch Commander.
3. Vacation exchanges between employees shall be conducted as specified in applicable labor
agreements.
B. ESTABLISHMENT AND MAINTENANCE OF ROSTER S
1. Sergeants and Communications supervisors shall generate departmental rosters in accordance with
applicable labor agreements.
2. Patrol administrative staff shall update the master and daily patr ol rosters for each area command
upon the conclusion of patrol sign -ups.
NOTE: Patrol administrative staff shall maintain their respective daily rosters for sixty days in
advance. All other units shall mai ntain a file of daily rosters.
3. Unit supervisors shall review and ensure the daily roster is correct, and adequate staffing is present.
4. Unit supervisors shall make any necessary changes ( e.g., assignment , sick calls, time off requests,
etc.) prior to the beginning of the shift.
5. Specialty unit (GET, CSU, K9, etc.) super visors shall maintain one (1) roster to cover all shifts. If
there are more than 18 officers assigned to the unit, separated shift rosters shall be used.
6. Unit supervisors shall be responsible for the accuracy of their roster s.
C. TIME OFF REQUESTS
1. Employees requesting time off shall submit an email req uest to their chain of command.
2. Supervisor s handling time off request s shall:
a. be mindful of the special and continual needs of the Department (e.g., staffing requirements ,
holidays, annual special events, etc).
b. approve or deny the request.
c. when time off is approved, enter the information into Versadex.
3. If a request is denied , the supervisor shall email the requestor indicating why the request was not
approved.
4. Supervisors shall limit the number of employees who may take time off on the same dates. If two or
more employees request the same day(s) off, priority shall be given to the employee who made the
first email request .
5. Patrol time off requests shall be based on citywide staffing levels and/or Watch Commander
approval. Time off requests for other units shall be based on the staffing needs of the unit .
6. Time off requests shall be submitted no earlier than sixty (60) days prior to the date(s) requested.
7. Time off requests for City Holidays shall not be required for administrative personnel .
NOTE: This does not include Communications Center personnel.
SACRAMENTO POLICE DEPARTMENT
GENERAL ORDERS
G.O 251.04
Page 2 of 2
8. Time off requests from patrol personnel that are submitted less than forty -eight (48) hours prior to
the requested date(s) off shall be approved by the Watch C ommander .
9. The Watch Commander or Division Commander can close the roster without notice (e.g., special
events , holidays , protests , etc.).
D. TIME OFF LOTTERY
1. A time off lottery may be held at the discretion of the area captains for special events or holidays if
the number of time off requests exceed the number available days off.
a. Watch commanders and area captains shall jointly determine the required staffing levels for
dates designated as lottery days.