GO - 22005 - Disciplinary - Actions - 8 - 1 - 19

SACRAMENTO POLICE DEPARTMENT GENERAL ORDERS [Type here] GO 220. 05 Page 1 of 4 220.0 5 DISCIPLINARY ACTIONS 8-1-19 PURPOSE The purpose of this order is to establish uniform procedures when corrective or disciplinary action is required. POLICY It shall be the policy of the Sacramento Police Department to resolve all disciplinary matters in accordance with Civil Service Board Rules and Regulations , Departmental General Orders, Internal Investigations Manual (RM 220.01), and applicable labor agreements. A. General 1. Employees are subject to appropriate disciplinary actions if they violate: a. Their oath by committing an offense in violation of the laws or statutes of the United States, the State of California, or ordinances of the City of Sacramento. b. Any provisions of the General Orders of the Department. c. Any lawful order of a superior. 2. The authority to impose any disciplinary actions on a Department employee shall be subject to provisions of the following: a. Charter of the City of Sacramento b. Civil Service Board, Rules an d Regulations, Rule 12 – Disciplinary Actions, Appeals, and Hearing Procedures c. Applicable labor agreements d. Approval of the City Manager or designee 3. Non -Disciplinary actions include: a. Verbal counseling b. Documented counseling c. Documented training 4. Disciplinary a ctions include: a. Letter of reprimand b. Suspension c. Withholding in -grade salary increase d. In-grade salary reduction e. Demotion f. Termination 5. The COP, or designee, shall have final authority over any imposed disciplinary action . 6. Counseling sessions, warnings, and re primands shall be discussed with the involved employee in private. 7. Employees receiving disciplinary actions should provide their signature to acknowledge receipt of related documents. a. If an employee refuses to sign any documents, the serving supervisor or manager shall write “Refused” in the appropriate area. 8. Documents of proposed/imposed disciplinary action shall: a. Be provided to the employee. b. Copied to the IAD for recordkeeping. 9. The IAD shall notify and provide copies of all applicable documents to the appropriate Labor Relations manager. SACRAMENTO POLICE DEPARTMENT GENERAL ORDERS [Type here] GO 220. 05 Page 2 of 4 B. Concepts 1. Progressive discipline – The process of increasing the severity of corrective actions for repeated behavior. 2. Education -based discipline (EBD) – The development of an individualized remedial plan with involvement of the employee. a. In lieu of serving some forms of disciplinary actions, employees may seek to enter into a settlement and release agreement with the City of Sacramento. Agreements should contain some or all of the following stipulations: i. Forfe iture of any rights to file suit, officially complain, or appeal intended disciplinary actions ii. Acknowledgement of specific violations iii. Removal from a specialty unit iv. Relinquishment of pay incentives v. Writing assignments based on attendance of structured event s such as training, courses, programs, or meetings vi. Book reports vii. Activation of Employee Assistance Program benefits for clinical counseling viii. Indemnity clause to hold the City of Sacramento harmless b. To ensure success and timely completion of an EBD plan, th e following aspects should be determined on behalf of the Department: i. Assigning an EBD coordinator (manager) ii. Completion dates and deadlines iii. The number of structured events to attend iv. Minimum word count for written assignments C. Procedures 1. Documented counseli ng: a. Any corrective measure achieved through a documented counseling session. b. Employees shall be encouraged to discuss the situation, respond freely, and leave the session feeling they have been dealt with fairly. They should also have a firm understanding that they shall modify their behavior to conform with Department standards of performance. c. Supervisors shall document the session in a memorandum that contains the following: i. Issued date ii. Counseled employee, counseling supervisor, and counseling supervisor’s lieutenant/manager iii. Summary of the situation and resulting discussion iv. Signatures of the counseled employee and counseling supervisor d. The originally signed memorandum shall remain inside the employee’s division watch file for no more than one ye ar after the issued date and/or in accordance with the current labor agreement. e. Supervisors authoring a memorandum of documented counseling as a result of personnel complaints shall provide IAD with the date/time of issuance for notation in the Summary por tion of the IA record. 2. Documented training: a. Provided training or retraining to correct an employee’s job performance. b. Supervisors shall determine appropriate training opportunities, identify measurable learning objectives, and verify that the employee und erstands the instructed material. c. Supervisors shall document the training session in a memorandum that contains the following: SACRAMENTO POLICE DEPARTMENT GENERAL ORDERS [Type here] GO 220. 05 Page 3 of 4 i. Issued date ii. Trained employee, training supervisor, and training supervisor’s lieutenant/manager iii. Summary of the situation, trainin g description, learning objectives, and results iv. Signatures of trained employee and training supervisor d. The originally signed memorandum shall remain inside the employee’s division watch file for no more than one year after the issued date, and/or in accord ance with the current