Policy Text
Property Bureau Page 1 of 2 58/08.0 (REV 2/96)
METHOD OF DISPOSAL FOR PROPERTY RELEASED ON A PERMANENT BASIS
(MONEY)
The purpose of this order is to o utline the procedure for the d isposal of property
(unclaimed money) on a permanent basis. I. Money to the County General Fund
A. Money that has either remained unclaimed by the owner or fin der, or
where ownership could not be es tablished will be turned over to the
Sacramento County Treasurer’s Offi ce for deposit into the Count y General
Fund per Sections 1411 and 1420 PC.
B. All applicable laws and stat utes must be adhered to prior to the transfer of
money.
C. Periodically, clearable proper ty receipt/reports containing money will be
pulled and a deposit will be made. T he 3” x 5” index card tickl er file for
cleared money is used to det ermine the cleared reports.
D. The property officer c ompiling a deposit will:
1. Complete the “letter record log” using the next available le tter
number.
2. Verify that all re lease criteria has b een met on each of the property
receipt/reports.
3. Verify that the actual money count is the same as the amount listed
on the property receipt/r eport and in the money log.
4. Sign off the property receip t/report indicating the amount o f money
and the corresponding item num ber and letter number. The
notation To Treasurer shall be indicated, the date, and the officer’s
signature and badge number.
5. Compile a clearance list on inter-department correspondence that
includes the letter number, the department report or property
number, and the amount of money. T he cover letter shall also
contain the follo wing statement:
Property Bureau Page 2 of 2 58/08.0 (REV 2/96)
The below listed money is to be deposited with the Sacramento
County Treasurer. The below listed money either remained unclaimed by the owner or fi nder, or ownership could not be
established. These monies are classified as abandoned and have been held the time prescribed by law.
6. Complete the money record l og indicating the letter number.
7. Total the completed clearanc e list and the actual money veri fying
the two totals.
8. Complete a deposit permit form (refer to Operations Order 55 /01.0).
E. All discrepancies will be re ferred to the Property Bureau su pervisor. An
overage or shortage of over ten dollars shall be referred to th e Technical
Services Division commander for appropriate action (General Ord er
22/02.0).
F. The completed deposit (money , deposit permit, and clearance list) will be
delivered to the Treasurer’s Offi ce for deposit into the Genera l Fund after
a copy of the deposit permit and clearance list have been made.
G. The total amount of money depo sited will be included in that month’s
statistical information (refer to Operations Order 60/00.0).