Policy Text
Property Bureau Page 1 of 2 54/03.0 (REV 2/96)
MONEY PROCESSING AND STORAGE
The purpose of this order is to describe the bookkeeping system that provides
accountability for money recei ved by the Property Bureau.
I. Money Processing
A. The bookkeeping responsibilitie s are assigned to a specific person.
B. Barcode
1. All incoming cash is to be counted. 2. Any discrepancies in the m oney are to be brought to the prop erty
supervisor’s attention immediately.
3. Place the barcode label(s) on the property report with
corresponding label(s) on the money envelope.
4. Enter the report number, case type, incident type, date, cat egory
code, and name of the officer su bmitting the money into the
barcode reader.
C. Complete the appropriate line in the chain of command sectio n of the
property report.
1. Newly booked money. Each item is to be logged in on the back of
the page on which it is listed.
a. Complete the warehouse se ction under chain of possession.
Mark “in” box, list item number(s ) received, note the booking
officer’s initials, designate a safe location, and indicate the
booking date.
2. Returning money. Each item is to be transacted on a barcode
scanner then located to an appr opriate safe location.
D. An entry will be made in the daily log for each package and/ or container of
money received at the Property B ureau. This will be done daily.
Property Bureau Page 2 of 2 54/03.0 (REV 2/96)
E. The safe log is used to tra ck deposits, releases, and money that must be
held as evidence.
F. Deposits are to be made biweekly.
1. Money booked into the Property Bureau will be deposited into the
County Trust Account with t he following exceptions:
a. Coin collections. b. Money that in its original sta te is necessary as evidence in
order to obtain a conviction.
G. Reconciling the safe log to the daily log is to be completed weekly.
H. Reconciliation of the SCARS report and the safe books is to be completed
monthly.
II. Storage
A. Money to be located in the safe room using a barcode scanner .
B. Amounts over $2,500 will be placed in Safe Three.
C. Safe Three Accessibility
1. The property supervisor and a des ignated records officer are to
maintain control of the combination.
2. Property personnel are to mai ntain control of the keys.