Policy Text
Correctional Services P age 1 of 3 2/08 (REV 4/14)
MJ/RCCC
OPERATIONS ORDER
Access to Facilities – Deli veries and Services
The purpose of this Order is to standardize procedures for rece iving deliveries and
services from sources outside t he Sheriff’s Department at the Main Jail and the Rio
Cosumnes Correctional Center (RCCC).
I. Policy
Deliveries and persons ser vicing equipment within the Main Jail and RCCC will be
allowed into the facility in a manner that ensures the security of the facility. Staff
members assigned to receive the deliveries or supervise service personnel will be
responsible for confirming the quantity and qualit y of each del ivery of service and for
processing related records and receipts. II. Identification and S earch Requirements
A. Delivery or service pers ons requesting entrance into the Main Jail or
RCCC through any access point shall be required to present valid
identification and/or additional documentatio n upon the request of staff
monitoring the access point.
B. The person shall be required to submit to a security screeni ng. This may
include a background check, metal detector search, and a search of
his/her exterior clothi ng and carried items.
1. All delivery or service vehi cles are subject to search prior to
entering or exiting a facility.
2. All persons, carried items, and vehicles are subject to sear ch at any
time while in a facility.
C. If a temporary building pass is issued the pass shall be aff ixed to the
outermost garment. It shall no t be removed while inside the fa cility. When
the person’s business is complet ed the temporary pass shall be returned
to front counter staff at the Main Jail or gatehouse staff at RCCC .
III. Responsibilities of Staff Assigned to Access Points
A. When delivery or service per sonnel request entry into a faci lity, staff shall
identify all delivery or servi ce personnel and any equipment be ing brought
into the facility.
Correctional Services P age 2 of 3 2/08 (REV 4/14)
MJ/RCCC 1. Service or delivery personnel needing access to the secure a rea of
a facility shall be issued a visitor’s pass pursuant to Operations
Order 2/07, Access to Facilities .
2. The visitor’s name, company, and type of delivery or service will be
documented in a log book.
B. If the delivery or service per son is in a vehicle, staff sha ll determine if it is
necessary to allow vehicle entry.
1. If entry is allowed staff s hall direct the person where to p ark.
2. Vehicle clearance at the Main Jail is 13’6” and due to the limited
space in the garage, vehicles pul ling multiple trailers will be denied
entry.
3. If inside parking is not avail able, the delivery or service person will
be instructed to park outside or to return at a later time.
C. Front Counter personnel at the Main Jail and Gatehouse personnel at
RCCC may accept walk-in deliveries.
1. Deliveries may arrive from se veral sources, including the U. S.
Postal Service, United Parcel S ervice, FedEx or other delivery
companies.
a. Deliveries shall be screened with the x-ray machine or
opened and visually inspected.
2. Deliveries shall be logged as they arrive.
3. Front Counter or Gatehouse per sonnel shall notify the respon sible
party for special deliveries (e .g., medication, perishable item s) and
log the time and name o f the party notified.
D. Staff controlling the affected access point shall notify the person
responsible for receiving the de livery or service when the deli very or
service person has arrived.
E. Staff controlling the affected access point shall notify a s upervisor if a
delivery/service appears sus picious or questionable.
IV. Responsibilities of Staff Rec eiving any Delivery or Service
A. The staff member responsible for receiving the delivery or serv ice
shall meet the delivery empl oyee at the access point.
B. The facility Projects Officer is generally responsible for c oordinating the
servicing of jail equipment and therefore is responsible for me eting the
Correctional Services P age 3 of 3 2/08 (REV 4/14)
MJ/RCCC delivery employee at the access point or arranging for another staff
member to meet the employee.
C. If the person responsible for receiving the delivery or serv ice, a designee
shall escort the service person to the work area. Visitors sh all be
escorted into the facility and will not be left unattended.
D. The staff member responsible for receiving a delivery or ser vice shall:
1. Obtain a copy of the Contrac t Supply Order (CSO) or Delegate d
Purchase Order (DPO) for the delivery.
2. Ensure the freight receipt and the original order match.
3. Ensure all items of the deliv ery are in good co ndition and a re the
correct items and brands ordered.
4. Sign his/her name, identif ication/badge num ber and date on t he
receipt, and retain the appropria te copies of the receipt.
5. Forward all paperwork accom panying deliveries to the fiscal office.
E. If a discrepancy is noted, the staff member may refuse the d elivery. The
discrepancy and/or refus al will be described on the invoice. T he receiving
person and the delivery person