Policy Text
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Alterations/Construction or Maintenance
The purpose of this General Order is to outline procedures for requesting building
maintenance, alterations and/or improvements.
I. Alterations and Construction (Form 330) – Major Building alt eration/improvement
(construction) should be proce ssed in the following manner:
A. Division commanders will submit alterati on/improvement reque sts (Form
330, [Rev 2/87]) for desired proj ects to their respective Chief Deputy in
accordance with the dat e specified in the fi scal year budget sc hedule
instructions. The Form 330 shoul d be prepared and in cluded with budget
requests as outlined in the curre nt budget operations manual. E mergency
projects, especially those affect ing health and safety, can be submitted at
any time and should include pro per justification. The Form 330 should be
completed per instructions cont ained thereon and the block nota ted
“Signature of Department Head” is for the signature of the Sher iff or his
designated representative.
B. The request will be reviewed by the respective Chief Deputy for approval
or disapproval. Approved requests will be forwarded to the Depa rtment
head for signature and then to the facilities coordinator who w ill
consolidate the requests for prio ritizing no later than March 1 of each year.
C. The facilities coordinator will review and coordinate all
alteration/improvement requests and submit them to the Chief De puty for
Special Services who will presen t them to the Sheriff’s Executi ve Staff for
prioritizing, and then return them to the facilities coordinato r.
D. The facilities coordinator will submit the approved and prio ritized
alteration/improvement requests to the ACO Manager, Administrat ion and
Finance Agency.
E. All inquiries relative to the status of approved projects sh ould be made
through the facilities coordinator.
II. Maintenance Requests (Form AC 269)
A. Maintenance requests are for minor repairs that do not alter or change the
facility, such as repair of a door, changing a lock, repairing an electrical
outlet, replacing broken floor titl e, painting, etc. With the exception of the
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Main Jail, Rio Cosumnes Correct ional Center, Work Release Faci lity, and
leased facilities who handle build ing maintenance requests in a ccordance
with their established procedur es, all requests for building ma intenance
projects within the Sheriff’s adm inistration building should be made in
writing to the facilities coordi nator, Administrative Division. For emergency
items which do not require a m aintenance requisition form, such as
elevator problems, leaking fauc ets, or restroom flooding, the M &O Division
can be contacted dire ctly by dialing 62121.